Casual Administration and Finance Assistant

Elizabeth SA, Australia

**Total Tools Elizabeth**is looking for a **Casual Admin & Finance Assistant**, who has a real passion for tools & trades. This is an exciting opportunity for you to utilise your current skills and experience within a growing and diverse business.

This position is to provide the highest level of accounting and administration support to enable the store to exceed customer expectations and support meeting the overall store performance levels.

**What will you be doing?**

**Accounts Payable**
- Process supplier invoices daily, match credit notes with claims.
- Monitor payment commitments and prepare payments per cycle e.g. weekly, fortnightly or monthly for processing by the Finance Manager.
- Liaise with suppliers regarding credit claims, payment queries and orders discrepancy.
- Ensure the supplier subledger is kept up to date.
- Process any ad hoc/overhead invoices.
- Reconcile supplier statements monthly.

**Accounts Receivable**
- Follow up on overdue accounts to ensure timely receipts and advise Finance Manager on issues with any debtors.
- Process and follow up on rebates from suppliers and invoice as per supplier trading agreement. Contra to AP where instructed.
- Ensure the customer subledger is kept up to date.
- Allocate customer account payments to invoices, and process debtor payments received into the bank.
- Issue customer statements monthly.
- Balance cash registers and maintain floats daily. Liaise with the Finance Manager on rectifying any variances.

**Financial Reporting**
- Assist with preparation of financial information/reports and financial analysis to assist with the management with the successful operation of the business.
- Assist with maintaining financial registers including but not limited to vehicles and other assets.

**Administration**
- Maintain effective filing systems.
- Order stationery supplies.

**Workplace Safety & Security**
- Report any suspected theft or suspicious behaviour.
- Assist with hazard / injury reporting and investigation.
- Take corrective action to reduce risk of incidents and maintain a safe work environment.
- Ensure provision of PPE and that SOP’s are adhered to.

**General**
- Follow all company policies and procedures.
- Undertake training as provided by store and suppliers.
- Other tasks as designated from time to time.

**Does this sound like you?**
- Intermediate to Advanced MS Office skills
- Strong work ethic
- High level of attention to detail
- Organised, methodical and process driven
- Professional written and verbal communication
- Excellent time management skills
- Ability to multitask
- Ability to work under pressure and meet deadlines
- Strong customer focus
- Successful completion of Year 12 - Secondary School
- Equipment/Software used: Microsoft Office Suite, Pronto Software, PC / Laptop, Mobile phone / phone system / Printers & Scanners
- Bookkeeping and Office Administration experience preferred but not essential

**Why work for us?**

For 30 years, **Total Tools** has operated as the ultimate tool shop, delivering the right tools and advice for our customers, who are building the future We are the first choice for trade quality tools and best of all, most of our nationwide stores are locally owned and operated.

Our operating model is one that respects and invests in our team and customers. We live by our values
- **One Team, Own it & Get it Done, Customer First & Be the Difference**

**We also offer**:

- Competitive wages, with flexible rosters
- Ongoing product training in market leading brands like Bosch, Makita, Milwaukee, and many, many more
- Commitment to ongoing job security, development, and growth

**All that is left to do is to to join the Total Tools team**
- Total Tools is a proud equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All hiring decisions are based upon skills, qualifications, and merit._
- Only applicants with valid working rights in Australia will be considered for this position._

**_ ‘#S-DNI’_**

**Type**: Administration / Finance

**Category**: Store Support

**Reference ID**: JK000028

**Date Posted**: 11/02/2025