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Aps 5 - Administration Officer
3 weeks ago
$78,143 - $83,700 (plus Super)
- Edinburgh - SA
**The Role**
Do you want to stand out and make your mark?
Are you looking for new challenge?
Be part of an exciting, fast paced and friendly team?
Then this role is for you
The role provides administrative functions to Land and Joint Warfare Division (LJW) and executive support to Chief LJW. You will work closely with senior leaders, Defence, academia and industry to support and deliver LJW objectives. As a valued staff member, the successful person requires a good knowledge of corporate strategy to manage priorities and achieving required outcomes.
APS 5 Administration Officer Key responsibilities:
- Work collaboratively in a team-based environment, actively participating in and contributing to team meetings and exchanging information to support the work area and team objectives;
- Manage administration requirements for Chief LJW efficiently and discreetly, including inbox, phone and diary management, with the coordination of approval processes where required; and
- Consolidate and analyse information to coordinate and assist in the preparation of written submissions, briefs, inquiry outcomes, corporate reports, minutes and other correspondence for Defence and external stakeholders, to meet business objectives;
- You will be required to assist or manage the organisation and completion of administrative tasks in the form of Domestic and International Travel; Support LJW Divisional engagements in the form of Event Management; and Organise and participate in Simple Procurement;
- Maintain accurate records of documentation in line with Defence business classifications and record-keeping procedures;
- Develop and maintain relevant procedures, policies and other resources; and
- Take the initiative to investigate and recommend solutions for complex issues.
**About our Team**
We are the Program Executive Operations team within Land and Joint Warfare (LJW), located at Defence Science and Technology Group (DSTG) Edinburgh Base.
The Program Executive Operations team is responsible for providing high quality business enabling services to LJW, in supporting the delivery of DSTG and Defence outcomes.
These functions include Information Records Management, Workforce Planning, Business Administration, Event Coordination, Support to ADF Operations and Program Management.
The Program Executive Operations team is embarking on an exciting journey, building a dynamic team within LJW and these positions will play a key role in designing and delivering products and services to enhance operational support across LJW.
What we offer:
- 15.4% superannuation on top of your take home annual salary;
- Generous leave conditions - 15 days personal/carers leave, 20 days annual leave, Additional leave day, Paid Parental Leave (in additional to government Paid Parental Leave);
- Christmas stand-down (between Christmas Eve and New Year’s Day) with no requirement to use your own accruals);
- APS 1- 6 have access to flextime;
- Staff training and leadership development programs;
- Rewarding career outside of Canberra;
- Salary packaging options;
- Support to take Defence Reservist Leave
- Access to Flexible working arrangements (including home based work and/or part time working arrangements);
- Free onsite parking;
- Public café and onsite cafeteria available;
- Access to base facilities (pool and gym at RAAF Edinburgh); and
- Focus on health and wellbeing with Mental Health First Aiders and access to free and confidential Employee Assistance Program for employees and their families.
- Be a team player with the ability to openly engage across all facets of LJW Division, working together to contribute and achieve team goals;
- Able to organise all aspects related to Chief LJW engagements and meetings, in the form of travel bookings, agendas, briefings and other logistics;
- Display personal drive to actively support a team based and performance focused culture, including a shared responsibility for the achievement of team goals and objectives;
- Build trust and demonstrate integrity with internal and external stakeholders;
- Have well-developed organisational skills, responsiveness, and the ability to have a flexible and adaptable approach to evolving priorities;
- Have effective communication skills with a broad audience, displaying well-developed written and verbal skills;
- Be solutions focused and proactive with a can-do attitude, exceptional stakeholder engagement skills with the ability to resolve problems and build positive relationships;
- Possess strong attention to detail with the ability to provide accurate work outcomes; and
- Display integrity, reliability and strong personal drive to achieve objectives.
