Site Administrator

At
**_UGL_** we work on challenging and exciting projects that shape the way we evolve, adapt, and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.

We are currently seeking an experienced

The Site Administrator is responsible and accountable for the coordination and administration of mobilisations, inductions, PPE, assist HSSE and general ad-hoc administration duties.

**Key Responsibilities and Accountabilities**:

- Coordination of all site mobilization & demobilization requirements ranging from, accommodation, inductions, training, PPE, and new starter information
- Communicate new starters site arrival to relevant parties
- Coordinate Visitor and Sub-Contractor inductions and site access
- Maintain filing systems and databases to ensure compliance to quality and management systems.
- Maintain site training matrix and records
- Implement management system procedures to ensure that the administration functions of the project meet the contractual agreements and quality standards of UGL/Client
- Ensure administration staff adhere to procedures by providing correct forms from the management system on enquiry
- Prepare documentation to ensure progress of project tasks
- Undertaking administrative projects and coordinating activities in support of organisational and projects objectives
- Advise management on matters requiring attention and implementing the Manager’s decisions
- Receive and distribute all projects and maintenance contract communications as appropriate
- Ad-hoc administration tasks required by Project team

**Ideally you will have**:

- 2-3 years’ minimum experience in a similar role
- Strong communication skills (oral & written) including strong negotiation and influencing skills and the ability to establish effective working relationships with a variety of people at different levels both internally and externally
- Demonstrated ability to work autonomously to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple demands
- Proficient skills in computers: MS Word, Excel, Outlook and Teams
- Demonstrated ability to work independently without supervision to organise and prioritise demands, handle multiple complex tasks simultaneously, set and meet deadlines and follow-through within a fast-paced environment with multiple and competing demands.
- You will work with diverse teams and be responsible for creating an environment where great ideas are heard, and everyone looks out for one another.

**What we offer**
- Diverse opportunities to grow, back yourself and achieve
- The chance to join a 6,000+ strong organisation owned by the CIMIC Group, one of the world's leading international contractors
- Pathways for you to succeed and the space for you to carve your own journey
- A culture that values diversity and innovation, evolving with market changes and new technologies

**What makes you right for UGL**
- Genuine concern for safety
- Ability to provide a safe, supportive and positive workplace
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- A belief that success and value are driven by real teams where everyone has a role to play

**About Us**

UGL is well-known and respected for providing end-to-end engineering, construction and maintenance services within, rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

At UGL, we value diversity - in the backgrounds, ideas, work styles and perspectives of our team. We are an Equal Opportunity Employer and strongly encourage people with disability, Aboriginal & Torres Strait Islander people, mature aged workers and people from culturally diverse backgrounds to apply.

Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment including drug and alcohol screen.

**Discipline**: Administrator

**Primary Location**: Australia-NSW-Newcastle, Maitland & Hunter

**Work Type**: Casual