Administrator - Office

2 weeks ago

Brisbane, Australia Macmahon Holdings Limited Full time

**Short Description**:
Macmahon is a leading Australian company delivering an end to end service offering to clients throughout Australia and South East Asia. Delivering a comprehensive range of surface mining, underground mining and engineering services to the resources sector, Macmahon offers great opportunities for a diverse and exciting career in mining.

We have an exciting opportunity for an experienced Office Administrator to join the Brisbane Corporate Office, As an Office Administrator, you will play a crucial role in supporting the administrative functions of our busy Brisbane city office.
This role is based at the Macmahon Brisbane Office, conveniently located a 2 minute walk from Brisbane Central Station.

**What you will be doing**:

- Occupying reception desk to manage low volumes of visitors that attend our office.
- Providing basic assistant support to upper-level supervisors, managers, and executives.
- Providing General Administrative Support to Brisbane Office personnel.
- Organising travel for Brisbane office staff.
- Organising events and meetings.
- Collecting of mail, management of freight to and from sites.
- Procurement of PPE, clothing, and technology for new and existing Brisbane staff.
- Assisting sites with compliance of the workforce including maintaining currency of employee medicals and training documentation.
- Prepare reports, papers, and presentation materials as required.
- Monitor office consumable supply levels and initiate replenishment as needed.
- Manage day to day operation of the office including engaging with contractors and suppliers to ensure acceptable office standard is maintained
- Raise purchase orders and requisitions for the payment of supplies or services.
- Maintain an efficient and up-to-date filing and archiving system.
- Display flexibility and willingness to conduct other ah-hoc tasks as required by management.

**What we require from you**:

- Strong organizational and time management skills.
- Proficiency in using word processing suites and office communication tools.
- Excellent typing skills with attention to detail.
- Effective verbal and written communication skills.
- Ability to manage and prioritize multiple tasks.
- Familiarity with purchase order and invoice management.
- Proactive and adaptable approach to work.
- Ability to work collaboratively and support upper-level management.
- Join our team and contribute to the smooth functioning of our office.

As part of the recruitment process for the role you may be required to complete a pre-employment medical, inclusive of a laboratory drug and alcohol screen and complete a criminal history and qualification checks. Additionally, you will have to provide proof of working rights in Australia i.e. copy of valid Australian passport, birth certificate, citizenship certificate or current visa grant notification.

  • AO3 Administration Officer

    10 hours ago

    Brisbane, Queensland, Australia Hays | Office Support Full time $60,000 - $80,000 per year

    New AO3 Administration Officer - Apply now Your new company Hays is the preferred supplier choice of Federal, State and Local Government organisations as well as leading employers in Health, Technology, Insurance, Education and Utilities across Brisbane. We are partnered with a State Government department in the Brisbane CBD to recruit an experienced...

  • HR Administration Officer

    3 days ago

    Brisbane, Australia Public Trust Office Full time

    Is this role for you? As our new Administration Officer, you will provide high quality, efficient and confidential support to the boarder team and you will be a key to our success. Your everyday tasks may vary, depending on team priorities, however you will be responsible for such things as: - Coordinating and collating documentation for various forums,...

  • Customer Administrative Officer

    3 days ago

    Brisbane, Australia Public Trust Office Full time

    Highly desirable requirements To be successful in this role it is highly desirable that you demonstrate the following knowledge, skills and experience: - Experience in a customer service role - Developed professional communication skills - Basic computer literacy including competent use of Microsoft Office or the ability to rapidly...

  • Administrative Support Officer

    1 week ago

    Brisbane, Australia Office of the Health Ombudsman Full time

    **In this role you will**: - Provide accurate and timely general clerical assistance to staff and management within the Investigations Division, including data entry, scanning, photocopying, filing, and collating of information in relation to the outcome of criminal or coronial proceedings. - Assist Investigation Officers with the collation and photocopying...

  • Accounts & Staff Administrator

    1 week ago

    Brisbane, Australia Public Trust Office Full time

    The position operates within the Administrative Support Group of the Legal Services Sub-Program, which provides legal services and authoritative high quality advice to support the work of the Public Trust Office. Key Responsibilities As an Accounts & Staff Administrator, you will be required to perform some or all of the following: - Prepare and proactively...

  • 15647i Administration Officer

    1 week ago

    Brisbane Central Business District, Australia Top Office Group Full time

    A temporary role has become available within a Government Department for an experienced Administration Officer (A02), located in Brisbane CBD. Starting ASAP (for one month initially but may extend). This role will be responsible for providing administrative support including: - High volume data entry for processing of returns - Recordkeeping - Scanning,...

  • 15250t Administration Officer

    6 days ago

    Brisbane Central Business District, Australia Top Office Group Full time

    A temporary position (1 month to begin with) for an Administration Officer (A02 Equivalent) is currently available for an immediate start within a QLD Government Department located in the Brisbane CBD (Monday to Friday 8:30am - 4:30pm). **You will need to be able to demonstrate**: - High level data entry skills - Excellent attention to detail - The ability...

  • 15759t Administration Officer

    1 week ago

    Brisbane Central Business District, Australia Top Office Group Full time

    We are seeking an experienced Administration Officer (A03) for a temporary assignment to work within a Government Department located in Brisbane CBD. **To be successful in this role you will need to have**: - High attention to detail and problem-solving skills - Experience in processing large volumes of work with accuracy - Excellent written and verbal...

  • Organisational Support Officer, Office of The

    19 hours ago

    Brisbane, Australia Office of the Governor Full time

    Organisational Support Officer, Government House The Office of the Governor is seeking a highly motivated Organisational Support Officer to provide a broad range of operational and administrative support to the organisation. Note - this position is Casual. **The Role**: In this key role you will provide an initial interface with VIPs, guests and members of...

  • Assistant Investment Officer

    1 week ago

    Brisbane, Australia Public Trust Office Full time

    Key Responsibilities - Assist with the administration of the Public Trustee's funds management activities in compliance with policies and procedures - Provide effective administrative support in an investment-oriented environment, such as photocopying, faxing, filing, mail collection and delivery in accordance with professional standards, Office policies and...