Executive Assistant

2 weeks ago

Brisbane, Australia Queensland Government Full time

About Us:
At The Gap State High School, we believe in learners who flourish. Our students are encouraged to think big, step up, pay it forward and be kind. By helping our students to reflect and build their self-efficacy we create life long, flourishing learners who experience academic success.

Your Role:
As the Executive Assistant to the Deputy Principals, you will play a vital role in ensuring the smooth operation of the school's executive team. You will be responsible for managing communications, supporting leadership workflows, and delivering high-quality administrative support across a range of school operations. Your ability to maintain confidentiality, manage competing priorities, and build strong relationships will be key to your success in this role.

Responsibilities include, but are not limited to:
Provide high-level administrative and confidential support to the Deputy Principals, including calendar management, diary coordination, appointment scheduling, and inbox monitoring.
Act as the primary point of contact for staff, students, parents, and external visitors seeking access to the Deputy Principals, managing inquiries with professionalism and discretion.
Coordinate teacher absence coverage and daily supervision, including recording staff absences, allocating class and playground duties, engaging relief staff, and providing support to supply teachers upon arrival.
Prepare, draft, and process correspondence, reports, meeting agendas, and minutes, ensuring accuracy and timely distribution of key information.
Assist with the organisation of meetings, professional development sessions, and school events such as Parent-Teacher Interviews and Awards Ceremonies, including room bookings and catering.
Manage and update the school calendar, liaising with staff regarding key events and ensuring smooth scheduling and communication.
Oversee administrative tasks related to professional development, including processing requests, providing updates to staff, and maintaining accurate records.
Provide general administrative support as needed to ensure the efficient operation of the school.
Other suitable duties, consistent with the duties and responsibilities of the position as directed by the supervisor or nominated delegate.

Interested? To Apply:
Attach a brief resume including contact details for 2 referees (referees should have an understanding of your relevant work history).
Attach a 2-page response to the How you will be assessed section of the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

Salary rate shown is reflective of full-time (1.0 FTE).

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
This work is licensed under a Creative Commons Attribution 3.0 Australia License._

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