Indigenous Administration Assistant

2 weeks ago

Gold Coast, Australia Indigenous Workstars Full time

Be a part of a close-knit team, as the Administration Assistant, at company Head Office, located on Hope Island. Providing support to the Community Operations team and Community Managers, you'll be managing a wide range of office administration activity.

**Describe the client**:
This is a diversified Australian property development company. It has business in shopping centres, residential estates, industrial estates and manufactured housing communities.

**Position Description**:

- Managing incoming calls, directing them to the relevant person and welcoming and greeting all walk-in internal or external stakeholders
- Assist with the management of all meeting rooms ensuring all are kept clean and tidy at all times, particularly following the completion of a meeting
- Keeping the kitchens tidy including emptying and filling the dishwashers (at start/end of the day)
- Oversee the general organisation and maintenance of the office environment
- Assist in the coordination of catering for events/functions or meetings (including tea and coffee requests for meetings in progress)
- Processing all incoming/outgoing mail and daily couriers
- Maintaining all stocks of kitchen, stationery, and office supplies
- Coordinate the procurement of business cards, name badges and uniforms needed for employees across Land Lease Communities
- Support the Community Managers with raising purchase orders, processing payments and expenses
- Assist with onboarding/offboarding of staff members
- Provide administrative support to the Community Operations team and the Community Managers
- All other general administrative duties

**Position Requirements**:

- Solid administration/reception experience working in an office environment, providing customer service face to face and/or phone
- Excellent verbal and written communication skills with the ability to liaise effectively with a diverse range of stakeholders
- High attention to detail, excellent time management and a pro-active approach as well as the ability to learn and adapt quickly
- A good understanding of the full Microsoft Office Suite

**Application requirements**:
Indigenous Workstars specialises in the engagement of Aboriginal and Torres Strait Islander people into employment in a variety of communities and industries across Australia.

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