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Administration Assistant

3 weeks ago

Gold Coast, Australia AECOM Full time

Company Description

We’re committed to the professional development of our people.

At AECOM, we’re delivering a better world.

We believe infrastructure creates opportunity for everyone. Whether it’s improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. Our clients trust us to bring together the best people, ideas, technical expertise, and digital solutions to our work in transportation, buildings, water, the environment, and new energy.

We’re one global team - 47,000 strong - driven by a common purpose to deliver a better world.

AECOM is looking for two experienced and energetic Administrators to join our team in Southeast Queensland. This dynamic role offers opportunities in both our Brisbane and Gold Coast offices, where no two days will be the same. We are looking for individuals who will grow with the role and become valuable members of our team. As an Administrator in our Transport Group, you will provide support to the Transport Group Lead, Team Leads and Transport Client Account Managers, high-level project and bid support, administration, and coordination to ensure smooth and effective operations. Join us in this exciting opportunity and take the next step in your career

**Job Description**:
**What will a day in this role look like**:
+ Schedule meetings and travel arrangements

+ Assist with arranging group events, both internal and external

+ Assist and coordinate compiling professional documents, presentations, and bid documentation.

+ Help with the onboarding of new employees including systems, policies, and procedures.

+ Collaborating with other teams within the broader AECOM business such as the office administration support network, finance, facilities, safety and IT to expedite business needs for individuals and teams.

+ Assisting with projects to manage and coordinate processes from concept to completion and liaising with stakeholders on behalf of the project team to support the effective delivery.

+ Other day-to-day admin and housekeeping tasks as required.

**Qualifications**:
What are we looking for from you?

+ Five years or more experience in project administration for Construction or Engineering projects or working in large organisations in the support of efficient project delivery.

+ Advanced knowledge of Microsoft Office (Outlook, Word, Excel & PowerPoint) and Adobe Acrobat (or similar PDF tool), and the ability to pick up new systems is preferred.

+ Ability to build strong relationships with stakeholders, both internal and external.

+ Strong written, verbal, and interpersonal communication skills.

+ A flexible approach with the ability to prioritise tasks, manage conflicting priorities, and show initiative to get the job done.

+ Efficient, highly organised with solid time-management skills.

\#Work180

Additional Information

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion - a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together - your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

**ReqID**: J10105481

**Business Line**: Transportation

**Business Group**: DCS

**Strategic Business Unit**: ANZ

**Career Area**: Administration

**Work Location Model**: Hybrid