Administration Manager

Administration Manager & Nominated Supervisor

Posted by Park Orchards Kindergarten Inc on 22 Aug 2025

**Organisation**

Park Orchards Kindergarten Inc

**For Provider**

Park Orchards Kindergarten

**Closing date**

05.09.2025

**Primary role**

Administrator

**Position type**

Part-time

**Location**

Park Orchards

**State**

VIC

**About the Centre/Service**

Park Orchards Kindergarten is located in a beautiful bush setting and provides children with opportunities to explore and develop through a play-based program. We have strong emphasis on supporting and developing relationships between the child, family, staff and wider community. Our Kindergarten is run by a dedicated Committee of Management. The staff are passionate about the education and care of children and are seeking a highly organised administration “superstar” who will support the team with day-to-day operations, enrolment processes, policies, parent communications, compliance documentation, and keeping our vibrant learning community thriving behind the scenes. Park Orchards Kindergarten is a child-safe employer.

**Work Days of the Role**

4-5 days per week

**Hours of Work of the Role**

16-20 hours per week

**Description**

**The Opportunity**: Park Orchards Kindergarten is seeking a highly organised and experienced **Administration Manager & Nominated Supervisor** to lead the day-to-day operations of our vibrant community kindergarten. This pivotal role ensures the smooth running of administrative processes, fosters effective communication, and upholds compliance with Department of Education funding agreements and regulatory requirements. The Nominated Supervisor will be responsible for the day-to-day management of the service, ensuring the service meets all regulatory requirements and continues to deliver high-quality care. This person will be working closely alongside the Educational Leader and providing strategic advice to an engaged Committee of Management and oversee the operation of the kindergarten on their behalf. **This is a Part-Time role, 16-20 hours/week across 4 or 5 days, onsite in Park Orchards** _Flexible hours within school hours can be accommodated._
- Oversee daily administrative operational systems including Enrol Now, Department of Education’s ARRIVAL system, KIMS and more.
- Serve as the key liaison between families, staff, Committee of Management and external stakeholders (Department of Education, Early Learning Association of Australia).
- Provide admin support to the Educational Leader in implementing strategic plans (Quality Improvement Plan, School Readiness Funding Plan).
- Respond to enrolment enquiries and enrol families observing the Priority of Access guidelines.
- Updating Kinder Policies and Procedures to ensure compliance.
- Demonstrate exceptional organisational and communication skills
- Effectively engage with children, families, staff, the Committee of Management, and the broader community._
- Collaborate effectively within a team environment
- Foster a positive, inclusive, and cooperative workplace culture._
- Exhibit a strong understanding of child-safe practices
- Uphold the highest standards of safety, wellbeing, and ethical care for all children._
- Adhere to all relevant legislative and policy frameworks
- Conduct themselves in full compliance with:_
- _Education and Care Services National Law Act (2010)_
- _Education and Care Services National Regulations (2011)_
- _Kindergarten policies, procedures, and funding criteria_

**Qualifications**

**About you**: You will have proven experience in administration and excellent customer service skills, with the ability to interact effectively across a range of stakeholders both internally and externally. Experience working within an Early Years environment with an understanding of the education and care services regulations and DoE Funding Guide would be highly regarded.
- Excellent communication and organisational skills. (Essential)
- Proficiency in IT-based workflow and data management systems. (Essential)
- Ability to take initiative, organise, plan and prioritise work. (Essential)
- Strong understanding of Victorian Early Childhood frameworks and funding. (Desirable)
- Experience in early childhood service delivery and administration. (Desirable)
- Current First Aid, CPR and Anaphylaxis certificates. (Essential)
- WWCC and MARAM training. (Essential)

**Requirements**:
WWCC

**Industrial Agreement/Award**

Other