Office Assistant

2 weeks ago

Perth, Australia Kennedys Law Full time

The purpose of this role is to contribute to the effectiveness of the Perth office by providing comprehensive and efficient support to internal and external clients in order that the business objectives of the firm are achieved.

This is a great opportunity for student who is looking to get exposure to a law firm environment. Ideally you will have at least 2 years remaining in your degree.

Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors including insurance and reinsurance, aviation, banking and finance, construction and engineering, healthcare, life sciences, marine, public sector, rail, real estate, retail, shipping and international trade, sport and leisure, transport and logistics and travel and tourism. But we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.

**Key Responsibilities**
- Maintain a professional front of house with a high standard of presentation at all times, including the coordination of meeting rooms and set up equipment as required.
- Collect, sort, scan and deliver incoming mail, couriers and deliveries etc. Book, track, package and deliver outgoing mail, couriers etc.
- Monitor, maintain and order stationery and other supplies in accordance with budget controls set by the Office Manager.
- Monitor and order kitchen supplies and staff consumables, including milk, coffee, tea and other beverages and snacks, in accordance with budget controls set by the Office Manager.
- Assist the Office Manager with organising catering for team events and business development initiatives as directed.
- Court filing - both electronic and in person.
- Document archiving including retrieval of files from storage when required.
- Empty and manage confidential recycling bins
- To use the photocopying equipment to achieve copies of the correct standard in line with the Firm's and department's requirements
- To make appointments, arrange meetings and maintain an up to date office diary
- Attending to the cleanliness of the kitchen area, including stacking and emptying dishwasher
- Providing Reception support as needed including greeting guests and preparing meeting rooms
- Prioritise work to accommodate urgent requests
- Assist the Office Manager with maintenance of the condition of the office to a high standard (both electronic and soft furnishings) and liaise with building management with regard to cleaning, repairs and maintenance.
- Assist the Office Manager with new joiner / leaver tasks as assigned, including setting up new desks and maintaining equipment.

**Required Experience**
- The ability to co-ordinate work activities and prioritise tasks/multi-task
- The ability to carry out duties and meet deadlines in accordance with instructions
- The ability to perform tasks to a high standard
- Communicate effectively in a business environment

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