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Project Administrator

2 weeks ago

Parramatta, Australia Ampersand Full time

**End date: 7 months**

**Pay rate: $53.23 / hour + super**

**Location: Parramatta / WFH**

**Key responsibilities**:

- Undertake diary management, organize travel arrangements, coordinate venue hire and catering, and organize equipment and resource orders for meetings. Manage meeting requests efficiently and refer enquiries and issues to more relevant officers where appropriate in a professional manner.
- Assist in the preparation of Executive Director's communications, correspondence, meeting papers, agendas, minutes, and briefing notes exercising tact, discretion and diplomacy.
- Identify and priorities matters for the Executive Director’s attention to ensure the smooth flow of information and timely review of business-critical issues.
- Maintain and regularly review administration, record and information systems, processes and procedures to identify areas for enhanced efficiency and effectiveness, making recommendations for improvement where required.
- Maintain effective working relationships with internal and external stakeholders to facilitate information exchange and engage stakeholders in the division’s business.
- Contribute to the work of the team, assist with Divisional coordination activities, support special projects and perform a range of administration activities including records management and purchasing.