Executive Assistant

**EA - Supporting General Manager Small Business Banking VIC/TAS**
- **12 month parental leave contract**:

- **Location: 727 Collins Street Docklands VIC 3008**

**See yourself in our team**:
Small Business Banking serves the small business customers of Australia. We are a national team supporting over 800,000 small business owners across Australia. We have business bankers in branch (BBiB) as well as central teams available to assist our customers. Our team also comprises of the Broker and Agency Sales team as well as dedicated Business Home Lending specialist supporting the needs of Business Bank.

**Do work that matters**

This rewarding 12 month contract role offers the opportunity to provide 1:1 executive support to the General Manager Small Business Banking VIC/TAS within our Small Business Banking team. You will provide proactive and efficient administrative support to the General Manager to ensure their day to day and business is managed smoothly. This will include but not limited to diary management, arranging offsites & town hall meetings, managing expenses as well as diary and inbox commitments. To be effective in this role you will need to exercise initiative, resilience, be able to work autonomously, independently and be proactive in your role.

**Based in our CommBank Docklands office, we offer hybrid working with 50% in-office connection.**

Your responsibilities will include but are not limited to:

- Provide proactive, effective and efficient administrative support to the GM
- Diary management: proactive, efficient time & diary management and maintenance of e-files
- Document management. Collation of pre reading materials (presentations, meeting papers etc.), assist in the review of papers to ensure any items manager is accountable for are prioritised and actioned in a timely manner.
- Meeting management: arrange meetings, produce and distribute agenda, action items and associated papers as required and to the timeframes required. Attend meetings, taking minutes and action items as required.
- Coordinating internal/external meetings with clients/stakeholders - including liaising with other EAs and arranging meeting room bookings.
- Attendance and participation at selected leadership meetings and events.
- Co-ordinate/arrange travel, meetings, itinerary, etc
- Arranging events/functions/offsites/team building events (including catering where required).
- Risk management - assisting with HR requests, staff exits, onboarding of service providers and management, and adhering to the Group’s policies and procedures.
- Establish and maintain strong, effective, strategic and appropriate working relationships within business partners, EAs and other stakeholders.
- HR Support: assisting with submitting recruitment requests and onboarding.
- Provide ad hoc administrative support to the wider team

**We're interested in hearing from people who have**:

- Previous experience as an Executive Assistant supporting a similar level executive leader
- A high level of confidence and ability work autonomously, independently and be proactive
- Ability to deal with ambiguity and thrive in a fast pace and fast changing work environment
- A high level of discretion and confidentiality required for this role, with handling of sensitive materials and data.
- Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
- Superior skills in Microsoft Office suite. An ability to build relationships easily across the business, are highly personable with excellent communication skills.
- The ability to manage workflow, priorities, work well under pressure and be flexible
- High level of pragmatic professionalism - face to face, over the phone and through correspondence

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Advertising End Date: 10/03/2025