Revenue Pipeline and Invoicing Manager

Location
- Melbourne, Australia
- Salary
- $100,000 - $120,000

Our Revenue Pipeline and Invoicing Manager is the go-to person for the health of Fabric's financials. You will lead projections, profitability, cash flow and all essential aspects of keeping Fabric a sustainable business.
- Key responsibilities
- Manage sales opportunity (Demand) pipeline using Trello and other tools
- Contribute to production of Statements of Work and other sales documents
- Own timesheeting system (Workflow Max) and ensure staff rates and client/job status details are up to date
- Ensure staff complete timesheets accurately and on time each week and track staff utilisation to support resource planning activities
- Communicate project wins and set up new jobs in Workflow Max (ready for time sheets and invoicing) including Client/Project Details, Costings, and Staff Allocations/Rates
- Track project progress including WIP, forecast monthly invoicing and PO utilisation/capacity
- Work with Sales Leaders and Account Managers to agree monthly invoice timing and amounts for each project
- Generate invoices in Workflow Max for processing by accounts staff
- Work with accounts staff to format customer invoices per client requirements (Time x Rate, milestones, etc)
- Produce timesheet summaries and other supporting evidence as necessary to include with customer invoices
- Report project WIP, margins and invoicing using Trello (Delivery) and other reporting tools
- Manage Invoice/Revenue and Aged Receivable reporting
- Manage job closure in Workflow Max and Trello at completion of project cycle and update financial and status reporting
- Manage relationship with external book-keeping and payroll providers
- Oversight of financial reporting and variance management
- Contribute to resource planning and staff cost forecasts
- Administration of HR platform in conjunction with HR - especially salaries and leave which link to Xero
- Manage Approvals of customer invoices, supplier bills and reimbursement requests in Xero
- Manage discretionary spend allocations (and fringe benefits), particularly around travel and entertainment
- Manage asset purchases and asset/software/hardware registers
- Manage staff, contractor and supplier payments processes
- Profitability and cash flow forecasts including weekly P&L management reporting
- Setting project margin and pricing targets and reporting performance against budget
- Timesheet analysis to assess Company, Customer and Project margins
- Monthly debtor, salary and other month-end reporting
- Provide strategic input and financial forecasts related to growth initiatives
- Own the review and renewal process for key supplier contracts (e.g. insurance, rent, AWS, etc.)
- About you

You have attention to detail. You have plenty of expertise in sales process management and want to evolve and develop our sales processes as Fabric grows. You're interested in tech and have a keen interest in exploring and implementing new financial tools. You're comfortable with Excel and Google Sheets to produce and maintain regular reporting.

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Accounting or Accounts Receivable experience (particularly using Xero) beneficial but not required.
- About Fabric Group
- Established over ten years ago, we are a growing Melbourne-based Software Consultancy with a core focus of delivering business-critical digital products to our clients. Our teams work alongside our customers to dissect their complex problems and convert them into value-driven solutions, combining innovative principles in development, design, analysis and quality automation. We utilise Design Thinking and Agile practices to rapidly create customer and business first software, testing and embracing new technologies and trends along the way.