Facilities & Assets Officer

7 days ago

Brisbane, Australia Legal Aid Full time

**In this role you will**:

- Coordinate day to day telecommunications services including maintenance of telephones and mobiles, dealing with service providers, making adds moves and changes to the telephony systems, maintaining a register of telecommunication services and reconciliation of accounts.
- Coordinate the day to day motor vehicle fleet activities, including maintenance, basement parking, log sheet coordination and review, fringe benefits tax, replacement schedules and fuel cards.
- Assist with the financial processes supporting major projects or procurements including monitoring budgets, generating and matching purchase orders, recommending and approving expenditure and reporting on project expenditure.
- Purchase goods and services and office related items in accordance with the Queensland Procurement Policy, Legal Aid Queensland purchasing procedures and audit requirements, including the review of stationary orders and electronic tax invoice workflow processes.
- Assist with significant project or procurement works, particularly in the areas of telecommunications support and the procurement of furniture and equipment items.
- Maintain the asset register and portable and attractive items register; facilitate the physical movement of assets and equipment and update the appropriate registers in conjunction with replacement schedules and disposals; and assist with the annual non-current physical asset and portable and attractive stock take.
- Coordinate the room booking system, help set up rooms, prepare equipment and respond to enquiries about the use of room equipment.
- Coordinate the allocation of equipment items from the loan pool and maintain appropriate booking systems including auditing loan periods for the timely return of LAQ assets.
- Assist in arranging ad hoc and urgent maintenance and repairs for all premises and equipment, including regional offices.
- Develop and maintain work instructions for the role.
- Maintain a high standard of practice through governance and risk management.
- Model the values of respect, quality and accountability.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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