Executive Assistant to Directors

2 weeks ago

Melbourne, Australia ACRWORLD Full time

Executive Assistant to 3 Directors
- Highly Regarded Architecture Practice
- $80,000-$85,000+ Super

**About Them**:
Working for a leading Architecture practice in heart of Melbourne CBD

This practice is looking for an experienced Executive Assistant to support three highly regarded Directors, who need you to make sure their day to day is running smoothly. Working alongside the most amazing Practice Manager also this role will keep you busy and add a lot of variety. Your day to day will not be the same, the Directors are all about providing a supportive and creative environment and allowing you to flourish in your role. The practice is big on providing opportunities as they have many arms to the business, however requires someone who is keen to step into a challenging and demanding environment with incentives and rewards for the effort put in week to week.

**Your Day to Day**:
You will be supporting 3 Directors who is are hard working, determined, inspiring and supportive. You’ll need to be extremely proficient and unflappable always being focused on the big picture.

You’ll need to be a forward thinker as this role is all about making sure everything is running efficiently and you are always one step ahead. An EA who likes a challenge this is the role for you without a doubt.
- Maintenance of the Directors’ diaries and coordination of meetings etc.
- Assisting the relevant Director with the management of IT needs.
- Assisting Directors in finalising of invoicing and cash flows as required
- Transcribing audio recordings, copy typing and proof reading.
- Formatting of documents using Microsoft Office and Adobe Creative Suite. Documents include
- submissions, registrations of interest, tenders, and project reports.
- Preparation of PowerPoint presentations.
- Preparation of meeting minutes.
- Support to the Front of House Coordinator as required, for example, reception relief during their breaks or unpredicted leave.
- Occasional opening of the studio on specific pre-arranged days.
- Under the guidance of the Senior Executive member in charge, coordinate the production of bids, submissions, and marketing material.
- Maintain a record of key contact details for our clients and collaborators.
- Organisation of travel requirements for project team members as required.

**Skill**
**and Experience**:

- 3-5+ years within Executive Assistant role having supported at a senior level
- Previous experience either working for an interior design practice an architecture practice and or construction.
- InDesign experience is **essential**:

- Microsoft Office, Excel, and Outlook experience
- Ability to adapt to frequent changes while coordinating and ensuring timely and effective delivery of services
- Excellent organizational and multi-tasking skills
- Must enjoy a fast-paced environment
- Positive attitude and capability to engage with people

**Salary & Benefits**
- Develop skills in new areas
- Working with a supportive team
- Incentives and regular social events

**How to Apply?

  • Executive Assistant to Founding Director and Head

    4 days ago

    Melbourne, Australia Sharp & Carter Full time

    Collaborative and supporting culture with tightknit administration team! - Top end of CBD location | Competitive salary & benefits - Support a thriving and progressive Executives | High level personal support! **About the role** This is a fantastic opportunity for an experienced and professional Executive Assistant to join a well established Property firm...

  • Executive Assistant to Managing Director

    1 week ago

    Melbourne, Victoria, Australia Sharp & Carter Business Support Full time $80,000 - $120,000 per year

    Executive Assistant to Managing Director (Temp-to-Perm Opportunity) Location: Melbourne, VICWork Type: Full time – Initial contract with view to permanency Are you a highly skilled Executive Assistant looking to step into a role that combines purpose, pace and the potential to go permanent? This is an exciting temp-to-perm opportunity to support a dynamic...

  • Executive Assistant to The Director of Catholic

    2 days ago

    East Melbourne, Australia MACS Full time

    Position Description Executive Assistant About MACS Melbourne Archdiocese Catholic Schools Ltd (MACS) aims to deliver an outstanding Catholic education that equips young people with the knowledge, skills, and optimism to go forward, live meaningful lives, and to enrich the world around them. MACS, the largest Catholic school employer in Australia, owns...

  • Executive Assistant to Managing Director

    10 hours ago

    Melbourne, Australia Altitude EA Full time

    Posted date 30 May 2025 - LocationMelbourne - Contract Type Permanent - SalaryTO $130K PLUS SUPER - Contact NameANASTASIA KELLY **EXECUTIVE ASSISTANT TO MD** **MELBOURNE (CLOSE CBD)** **TO $130K PLUS SUPER** IMMEDIATE START AVAILABLE Exciting opportunity for an Executive Assistant to support the Managing Director of consulting firm firm in...

  • Executive Assistant to The Adias Directors, Vhba

    6 days ago

    Melbourne City Centre, Australia Department of Health Full time

    ***: The Victorian Health Building Authority (VHBA) is responsible for the planning and delivery of the Victorian Government's multibillion-dollar health infrastructure program including $16.6 billion in managed assets and $8.8 billion in planning and delivery. Our work includes planning and building new hospitals and ambulance stations, aged care and mental...

  • Executive Assistant

    1 week ago

    Melbourne, Australia KordaMentha Full time

    Administration/Support/Service | Closing Date: 08/12/2024 KordaMentha is an advisory and investment firm helping clients to grow, protect and recover value. With an expansive team of 450 specialists across the Asia-Pacific region, our diversity is our strength. The Office Support team is a group of professional individuals with experience in executive...

  • Executive Assistant to Founder/managing Director

    1 week ago

    Melbourne, Australia Altitude EA Full time

    Posted date 20 June 2025 - LocationMelbourne - Contract Type Permanent - SalaryTO $130K PLUS SUPER - Contact NameANASTASIA KELLY **EXECUTIVE ASSISTANT TO FOUNDER/MD** **COLLINGWOOD MELBOURNE** **TO $130K PLUS SUPER NEG** IMMEDIATE START AVAILABLE **About the Opportunity** An exceptional opportunity now exists to partner with a highly successful Founder...

  • Executive Assistant

    6 days ago

    Melbourne, Australia APRA Full time

    Executive Assistant The role Executive Assistants provide professional administrative and business support to the Executive Director, ensuring that they are organised, informed and prepared. Executive Assistants also contribute to a culture of collaboration and improved practices within the business support community. **The team** The Executive Assistant...

  • Executive Director

    2 weeks ago

    Melbourne, Victoria, Australia Victorian Government Full time $290,601 - $419,000 per year

    OverviewWork Type: Fixed-term - Full-timeSalary: $290,601 - $419,000Grade: VPS SES2Occupation: Leadership and managementLocation: Melbourne - CBD and Inner Metro suburbsReference: VG/1883222An exciting opportunity exists for an outstanding, talented and passionate individuals to join the Social Policy group, DPC as an Executive Director.Executive Directors...

  • Executive Assistant

    10 hours ago

    Melbourne, Australia Department of Transport and Planning Full time

    Location: Melbourne | Parkville Job type: Ongoing - Full Time Organisation: Department of Transport and Planning **Salary**: $106,534 - $128,897 Occupation: Administration/Secretarial Reference: 5290 **About the Role** The Executive Assistant is responsible for the coordination, monitoring, reporting and information management for the office of the...