Receptionist

**21478BR**

**Requisition Number**:
21478BR
**Description**:
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.

We care about the communities we serve—because they're our communities too. We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships.

About the role:
This is a full-time Monday to Friday, office based position in our Melbourne based office.

The office receptionist is instrumental in ensuring an efficient, safe and welcoming workplace for staff, clients and visitors. You will be the ‘go-to’ person located at the ‘hub’ of the office.

You will carry out duties and tasks related to reception functionalities including: handling telephone calls and enquiries, meeting and greeting visitors, coordinating postage and couriers and facilitating resources, meetings and room bookings.

In addition, the office receptionist is responsible for additional administrative tasks - as required, to assist the Shared Services team and local team.

Day to day tasks would involve:

- Undertake general receptionist duties, including handling telephone enquiries and messages for all of Australia, and assisting staff with general enquiries
- Co-ordinate meeting room reservations, resource bookings such as Skype conferences and arrange for catering for meetings, as appropriate
- Stationary orders, consumables and kitchen supplies maintaining sufficient stock
- Arrange for the service and maintenance of office assets (printers, coffee machine) as required
- Process incoming and outgoing postage and courier bookings
- Ensure reception and administration area, kitchen and meeting rooms are kept clean and presentable
- Assist with Word processing, formatting and production of documents, copying and binding of proposals, reports as required
- Assist with expense management, reconciliation and travel arrangements when required
- Co-ordinate building maintenance when required, security cards, vehicle parking and office equipment requirements in conjunction with the Business Services, Finance and Procurement teams where applicable
- Assist with the coordination of events and functions as required
- Other duties as reasonably required.

To be successful for this role you'll need:

- Prior experience in a reception or office administration position, ideally 1-2 years
- Immaculate phone and personal presentation skills, friendly and tidy work practices
- Customer service background (retail/hospitality) highly regarded
- Self-motivated, able to work with limited supervision
- Understand the importance of confidentiality and discretion
- Basic to intermediate competency with MS Office (Word, Excel, Outlook)
- Ability to multi-task and prioritise work under pressure

Stantec offerings:
Along with a competitive salary and vibrant culture, we offer many other benefits to ensure your professional development & wellbeing is ongoing.
- \tLearning and Talent Development Programs - Including Global programmes, online learning and on-the-job learning
- \tOption to purchase up to 4 weeks additional leave
- \tMentoring for your own development and the opportunity to mentor others
- \tSalary Continuance Insurance (SCI)
- \tMental Health and Wellbeing Programs
- \tEmployee Assistance Program

About us:
The Stantec community unites approximately 25,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection with the people and places where we live and work.

How to apply:
No Agency CV’s will be accepted.

**Title**:
Receptionist

**Qualifications**:
**Employment Type**: Full-Time

**Job Type**: Regular

**Job Category**: Business Support

**About Stantec**:
We’re active members of the communities we serve. That’s why at Stantec we always design with community in mind. We believe growing a great design company happens from the inside out. We look for people who are drawn to use every talent they possess, plus creativity, determination and a drive to do the extraordinary.

The Stantec community unites approximately 26,000 employees working in over 400 locations across six continents. We collaborate across disciplines and industries to bring buildings, energy and resources, environmental, water, transport and infrastructure projects to life. Our work from initial project concept and planning through design, construction and commissioning is built on a nearly 200-year history. So, when we take on a project, we see the opportunity to make a lasting connection wi