Administration Assistant

1 week ago


Keilor East, Australia Everyday Independence Full time

Work in an industry leading and person-centred allied health organisation
- Make a meaningful impact through outstanding customer service and administration
- Enjoy a dynamic role where no two days are the same

**Job title -**Administration Assistant
**Location -**Keilor East
**Employment Type -**Full time (Monday to Friday 9am - 5pm)
**Salary -**$25 - $31 per hour (depending on experience)

**About Everyday Independence**
With over 40 hubs across Australia, Everyday Independence is a dynamic allied health organisation committed to changing the game for people with disabilities. Working in the social model, our united team of talented change-makers is on a mission to make inclusion possible for all Australians.

**About The Role**
As an Administration Assistant at Everyday Independence, no two days will be the same. If you were here last week, these are some of the things you may have done:

- Used Skedulo (our scheduling system) to schedule therapy sessions in alignment with participant’s Therapy Plan or Habit Coach Action Plan.
- Rescheduled sessions if a practitioner or participant is unable to attend a scheduled session.
- Onboard a new participant, including explaining how we deliver our services in the social model and setting expectations of how we will work together.
- Completed an over-the-phone risk assessment and accurately recorded any identified risks, keeping our therapists and participants safe.
- Maintained accurate Service Agreements for participants.
- Attended the weekly team meeting in the Hub; sharing stories of impact, coffee and laughs.
- Worked closely with the administration team to complete all tasks across the area efficiently.

**Who We Are Looking For**
At Everyday Independence, our team thrives on shared values and a collaborative spirit. We're on the lookout for individuals who resonate with our values and can seamlessly integrate into our dynamic environment.
To be considered for this role you’ll need:

- Demonstrated experience with scheduling or rostering.
- 2-3 years’ experience in administration with a customer service and relationship building focus.
- Demonstrate a high degree of skill in managing client databases and practice administration system (experience with Sales Force is advantageous).
- Take personal responsibility for participant satisfaction by consistently meeting or exceeding customer needs and expectations.
- Act with a sense of urgency, set clear priorities, and focus on the completion of tasks.
- Attention to detail.
- Positively contribute as a member of a team, ensuring that the team achieves its objectives.
- Approach problems with a ‘can-do’, problem solver attitude and enjoy the challenges that come each day.
- Be change ready - we are always changing, improving, and evolving so you will have the ability to take on feedback and grow your skills.
- Experience working in NDIS/Disability sector is desirable, however not essential.
- Prior to commencement, you’ll also need to obtain a Working With Children’s Check and NDIS Workers Screening Check.

**What We Offer**
- **Continuous Learning and Opportunities for Growth**:Access to our in-house career coach, an external professional development budget and support to guide you on your personalised career pathway.
- **Team Culture**: A contemporary and positive team culture where everyone shares the same vision.
- **Everyday Perks**: We offer a range of additional perks including pet-friendly hubs, wellbeing days, paid parental leave, regular social events and access to confidential counselling services through our Employee Assistance Program.
- **Be Part of Something Bigger**: When you work at Everyday Independence, the work you do as an administrator is valued. You’ll be part of a value-driven and innovative organisation striving to break down barriers and help NDIS participants unlock their full potential.

**Join the Change-Makers



  • Keilor, Australia Breeze Group Labour Specialists Full time

    **Breeze Group **is looking for a Receptionist/Administraiton Assistant for one of our valued clients. The role will cover reception and administration duties to support communications with customers and stakeholders, intake and return systems, insurance claims, and efficient financial or administration functions within the business. The role will...


  • East Melbourne, Australia MACS Full time

    Position Description Administrative Assistant About MACS Melbourne Archdiocese Catholic Schools Ltd (MACS) aims to deliver an outstanding Catholic education that equips young people with the knowledge, skills, and optimism to go forward, live meaningful lives, and to enrich the world around them. MACS, the largest Catholic school employer in Australia,...


  • Hawthorn East, Australia Accru Melbourne Full time

    On the job training & mentoring - Exciting role combining administration, team and client support - Commence your career in administration **The Role** We have a fantastic opportunity for individual looking to commence a career in administration. Working alongside two other administrators you will provide admin support to our financial planning...


  • Keilor, Australia Ability Plus Full time

    _**Ability Plus Disability Services **_is a progressive company with mission to ensure that every participant has access to quality services that maximise their independence, choice and wellbeing. We pride ourselves on the professionalism and the ability of our staff to meet participant and other stakeholder needs. The organisation strives to be a leading...


  • Keilor East, Australia Harcourts Vision Full time

    Are you looking to put yourself on the path to becoming a Property Manager? We are a small family business where everyone supports each other and we like to have a bit of fun. We are very committed to your individual growth and job satisfaction, and we will tailor a “reward” package that best suits _your _goals and our needs. Your tasks will...


  • Burwood East, Australia Eastern Health Full time

    **Title**:Administrative Assistant**: - Requisition ID: 3987 - Location: Burwood East, VIC, AU, 3151 - Job Posting Date: 31 Jul 2025 Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to you **Administration Assistant - Transition...


  • Mount Gravatt East, Australia Brighter Futures Psychology Full time

    The purpose of the Administrative Assistant is to provide reception and administrative support to all members of the Brighter Futures Psychology team in order to facilitate a high level of care for clients and their families. The Administrative Assistant is part of the Brighter Futures Psychology team and works to provide professional and confidential...


  • Ringwood East, Australia Eastern Health Full time

    **Title**:Administrative Assistant **Location**:Ringwood East, VIC, AU, 3135**Job Posting Date**:28 Aug 2024Do you work for Eastern Health currently? If so, please log in to Eastern Health Careers Employee Login using your network login details to see the full range of jobs available to you **Administrative Assistant** - Inpatient Unit 1 - Maroondah...


  • Queanbeyan East, Australia BT BROTHERS PTY LTD Full time

    **Accounts and Administration Assistant** **Job Title**: Accounts and Administration Assistant **Location**: Queanbeyan We are a well-established and reputable shower screen and wardrobe supply and installation company. We pride ourselves on providing high-quality products and exceptional service to our valued customers. We are currently seeking a...


  • Hawthorn East, Australia EBM RentCover Full time

    _“We offer more than just a jobWe offer a great place to work, with great people, where you can grow and develop your professional skills,”_ _says Sharon Fox-Slater, Managing Director of EBM RentCover._ **Overview** We are searching for an efficient Administration Assistant to help ensure the smooth and successful running of the EBM RentCover business....