Executive Office Manager

**Introduction**:
EverAbility Group has a long and proud history of providing services for people with disability across Western Australia and Tasmania. Together, our team of nearly 200 staff and over 500 volunteers support our growing group of diverse services.
**Our services at EverAbility Group include**:
VisAbility - our specialised service supporting people with blindness or vision impairment.
Guide Dogs WA and Guide Dogs Tasmania - our iconic service raising and training life changing assistance dogs.
Kites Children’s Therapy - our early intervention support, advice and solutions service transforming the lives of children and their families living with disability or developmental challenges.
**Description**:
Reporting to the CEO, the Executive Office Manager coordinates the smooth functioning of the Executive Office by overseeing administrative operations, managing office systems and resources, ensuring compliance with relevant policies, and supporting key priorities in a fast-paced, purpose-driven environment.
**Key responsibilities and accountabilities**:
Office Management
Oversee day-to-day operations of the Executive Office to ensure a professional, efficient, and well-functioning work environment.
Manage office resources including equipment, supplies, and service providers, ensuring value for money and continuity of service.
Coordinate office systems, maintenance, and compliance with WHS requirements in collaboration with relevant staff.
Support onboarding processes and maintain shared office infrastructure (e.g., meeting rooms, technology bookings).
Monitor subscriptions, memberships, and vendor agreements related to the Executive Office.
Coordinate the allocation of administrative tasks, ensuring smooth delivery of support functions across the Executive team.
Executive Office Coordination
Provide high-level support to the Executive team, including calendar and communication management, drafting and editing documents, preparing agendas, reports, and board materials.
Liaise with external stakeholders, including partner organisations and consultants, to ensure effective information flow and operational follow-through.
Support governance functions such as board meeting preparation, minute-taking, and documentation tracking.
Coordinate logistics for events, internal meetings, and external functions involving the Executive team.
Compliance and Records Management
Maintain accurate and up-to-date records, contracts, and governance documentation in accordance with organisational policies.
Ensure filing systems (digital and physical) are efficient and secure, particularly for executive-level material.
Support policy adherence and stay informed of organisational compliance obligations.
Operational Support and Culture
Assist in planning and executing staff functions and internal engagement initiatives.
Coordinate cross-departmental meetings, communications, and project-related logistics as required.
Facilitate background research and preparation for strategic initiatives led by the Executive Office.
**Salary**: $100,639.07 depending on experience.
Skills and attributes required.
Essential
Proven experience in office coordination or executive-level administration, ideally supporting senior leadership.
Excellent organisational and time management skills, with the ability to handle multiple priorities effectively.
Strong interpersonal and stakeholder management skills across varied levels of an organisation.
High proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Demonstrated attention to detail and a proactive, solutions-oriented approach to office operations.
Desirable
Familiarity with governance practices, board reporting, and compliance in a regulated sector.
Prior experience in aged care, disability services, or NDIS environments.
Understanding of inclusive practices and administrative support for people with disabilities.
Required Compliance Documentation
National Police Clearance
NDIS Worker Screening Check
Working with Vulnerable People Check (NDIS endorsed)
Valid Driver’s Licence
**Skills and Experiences**:
**Benefits**:In return, you will be rewarded with**:
Up to 3 days additional paid leave during the year-end holiday season.
Salary packaging, an opportunity to increase your take-home pay
Option to purchase additional leave
17.5% annual leave loading, where applicable
Free parking and easy public transport access
Ongoing professional development and training
Employee Assistance Program
- Free access to our gym

For further information please contact Paisha Cook, Business Manager
We encourage people with disability and of Aboriginal and Torres Strait Islander background to apply. Everyone is welcome, as we are an inclusive and diverse workplace.