Executive Assistant

3 days ago

Melbourne, Australia Sharp & Carter Full time

Part Time Role - 3 Days per week
- Rewarding salary package on offer
- Coinvent Melbourne CBD Location

**About the role**

This is a fantastic opportunity for an experienced and passionate Executive Assistant to support the Managing Director of a well known consultancy firm. This is an exciting permanent part-time Executive Assistant role where the successful applicant will have the ability to work closely with the Executive team and help influence business outcomes.

**Responsibilities**

Supporting the Managing Director, your role will include, but not be limited to the following duties;
- Screening telephone calls for the Managing Director
- Board support; arrange, attend and minute monthly Board and ELT meetings; prepare, collate and distribute papers and arrange catering, follow up action items
- Arrange and attend bi-annual ELT strategic workshops
- Arrange monthly director meetings
- Assist in the planning and execution of company events, including meetings, conferences, and regular social gatherings.
- Maintain e-filing and expense reconciliation
- Always maintain professionalism and strict confidentiality
- Chair and attend WHS meetings, minute and follow up action items
- Any ad hoc administration duties

**Skills and Experience**
- Extensive experience as an Executive Assistant supporting a Managing Director or C-Suite leader
- Ability to work well within a team or autonomously, can manage competing deadlines
- Ability to prioritise and stay one step ahead
- Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with mínimal supervision
- Strong communication skills both written and verbal
- Ability to build effective relationships both internally and externally
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
- Strong technically in the Microsoft Office Suite
- Excellent time management skills

**About the client**

We are delighted to be partnering with one of Australia's largest privately run project consultancy firms. Based in Melbourne's CBD, this is a permanent part time role that requires an individual that will bring a "can do" attitude to a supportive and friendly team.

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