Executive Assistant

4 days ago

Melbourne, Australia Sharp & Carter Full time

Part Time Role - 3 Days per week - Rewarding salary package on offer - Coinvent Melbourne CBD Location **About the role** This is a fantastic opportunity for an experienced and passionate Executive Assistant to support the Managing Director of a well known consultancy firm. This is an exciting permanent part-time Executive Assistant role where the successful applicant will have the ability to work closely with the Executive team and help influence business outcomes. **Responsibilities** Supporting the Managing Director, your role will include, but not be limited to the following duties; - Screening telephone calls for the Managing Director - Board support; arrange, attend and minute monthly Board and ELT meetings; prepare, collate and distribute papers and arrange catering, follow up action items - Arrange and attend bi-annual ELT strategic workshops - Arrange monthly director meetings - Assist in the planning and execution of company events, including meetings, conferences, and regular social gatherings. - Maintain e-filing and expense reconciliation - Always maintain professionalism and strict confidentiality - Chair and attend WHS meetings, minute and follow up action items - Any ad hoc administration duties **Skills and Experience** - Extensive experience as an Executive Assistant supporting a Managing Director or C-Suite leader - Ability to work well within a team or autonomously, can manage competing deadlines - Ability to prioritise and stay one step ahead - Display initiative, confidentiality, loyalty, and the capacity/desire to achieve and work with mínimal supervision - Strong communication skills both written and verbal - Ability to build effective relationships both internally and externally - High degree of attention to detail - Excellent planning and organisation skills while being extremely flexible - Strong technically in the Microsoft Office Suite - Excellent time management skills **About the client** We are delighted to be partnering with one of Australia's largest privately run project consultancy firms. Based in Melbourne's CBD, this is a permanent part time role that requires an individual that will bring a "can do" attitude to a supportive and friendly team.

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