Administration Support Officer

1 week ago

St Kilda, Australia AMA Group Full time

2024 Bodyshop Award Winner - Best Workplace (MSO)
- Permanent position, Monday to Friday - no weekends
- Welcoming team, modern technology

**AMA Group** is the leading provider of collision repair services, with the largest network of facilities across Australia and New Zealand. We are supported by Australia’s premier distributor of vehicle parts and accessories. Our team handles repairs for all levels of collision severity—ranging from light damage to high-severity accidents—covering everything from private vehicles and luxury cars to commercial trucks and buses. With approximately 3,500 employees across 150 locations, we pride ourselves on delivering exceptional customer service and getting over 300,000 individuals and businesses back on the road every year. At AMA Group, the journey is always forward.

We are currently seeking a skilled **Administration Support Officer** to join our team at our St Kilda location.

**Key Responsibilities**:

- Provide general administrative support to the team, including tasks such as data entry, document preparation, binding, and filing.
- Oversee the management of office supplies and equipment, ensuring adequate inventory levels are maintained.
- Assist with preparing and formatting reports, presentations, and other important documents.
- Manage expenses through Flexi purchase.
- Ensure inquiries are routed to the correct person or department.
- Coordinate meetings for leadership, including scheduling, room bookings, and preparing necessary materials.
- Arrange business travel, including car hire, accommodations, and itineraries for staff as needed.
- Provide coordination and support for leadership team events and appointments.
- Respond to inquiries and offer assistance as needed.
- Ensure a professional, welcoming atmosphere for visitors to the office.
- Maintain office cleanliness, organization, and safety to support day-to-day operations.
- Assist with the onboarding process for new staff.
- Organize catering for meetings and events.
- Perform other ad-hoc administrative tasks as requested by the team or management.

**Does this sound like you?**
- Proven experience in an administrative or support role in an office environment.
- Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar office software.
- Ability to maintain confidentiality and handle sensitive information.
- Adaptability and flexibility in a fast-paced work environment.
- Strong attention to detail and problem-solving abilities.
- Ability to work independently and as part of a team.
- Professional demeanor with a customer-focused attitude.

**Benefits**:

- ** Reward & Recognition** - Weekly lunch provided and monthly celebrations
- ** Career Development & Training** - Ongoing support and guidance from both management and your team.
- ** Referral Bonus** - Receive a bonus for referring a friend to join our team.
- ** Discounts on parts and tools**.
- ** Uniforms provided**.
- ** 24/7 professional counseling** available for team members and their immediate families.

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