Junior Office Administrator

An exciting opportunity to work with a highly regarded engineering consultancy
- Industry benchmarked salary package
- Permanent Part-time Opportunity | Brisbane Location

**The Company**
Northrop Consulting Engineers is an employee-owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 500 staff across nine offices in NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**The Role**
We’re looking for a proactive **Junior Administration Assistant** to support our Business Operations Manager and wider Operations team. This role plays a key part in keeping our internal systems, data, and processes running smoothly, providing dependable support across the business.

You’ll help maintain efficient operations through a mix of administrative coordination, data entry, compliance tracking, and internal communications. Working closely with teams across the business, you’ll be the go-to person for dependable, organised support that helps things run seamlessly behind the scenes.

This is a collaborative and varied role where attention to detail and strong communication skills are key. You’ll work across multiple systems and support business-wide initiatives that contribute to a positive, well-organised workplace.

**Day to day responsibilities include**:

- Provide responsive, professional administrative support to the Operations team
- Schedule meetings, manage calendars, take minutes, and follow up on actions
- Monitor shared mailboxes, respond to or redirect enquiries appropriately
- Coordinate travel bookings, catering, and logistics for meetings or events
- Assist with onboarding checklists, induction coordination, and staff support activities
- Maintain accurate records and filing systems in SharePoint and Nexus
- Update operational spreadsheets, registers, and dashboards
- Support expenditure reporting and credit card reconciliations
- Assist with compliance registers, certifications, and document control
- Contribute to the preparation of internal communications and process updates
- Provide coordination support for operational initiatives and internal events
- Administer and maintain the portals that Northrop utilises, including the travel portal and various tendering and compliance portals.

You’ll bring a positive, solutions-focused approach and a genuine interest in helping things run smoothly. You’ll be someone who enjoys supporting others, maintaining order, and finding ways to make systems and processes more efficient.

- Strong communication and interpersonal skills, with a focus on internal customer service
- Excellent organisational skills and high attention to detail
- Ability to manage time effectively and follow processes accurately
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
- Willingness to learn new systems and adapt to changing priorities
- Reliability and professionalism in handling confidential information
- Strong sense of accountability and follow-through on commitments
- Ability to work both independently and collaboratively within a team
- A helpful, approachable, and team-focused attitude aligned with Northrop’s values

**What does working at Northrop look like to you?**
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.

- Benchmarked salary package with annual salary reviews.
- Paid parental leave (primary carer, maternity and partner leave).
- Salary income protection insurance.
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture.
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

**How to apply?**

If this role is not quite what you are after but are interested in finding out more about future opportunities with Northrop, please head over to our EOI link:
Northrop is an equal opportunity employer.