Governance & Systems Development Coordinator

Governance & Systems Development Co-ordinator
Full-time - 12-month contract
Camberwell, VIC
About Us
At Baptcare, we care. Our Mission and Vision are lived through our WE CARE Values: for our residents, customers, clients, partners, and supporters; with the very young through to the very old, the vulnerable, with families through all of life’s stages and challenges.
Baptcare is a purpose driven organisation working across Victoria, Tasmania and South Australia. Focused on providing residential and community care for older people and support to children, families and people with disability, financially disadvantaged people and people seeking asylum.
Our Values are Wellbeing, Ethics, Co-creating, Accountability, Respect and Effectiveness.
About the Role
The Project Management Office (PMO) Governance & Systems Development Coordinator is responsible for enhancing the PMO’s ability to deliver projects through the development and optimisation of Smartsheet capabilities, including reporting, tracking, and system functionalities. This role ensures governance and compliance with PMO standards, while providing dedicated support and training for both PMO and non-PMO project teams.
The purpose of the coordinator is to manage the administration of PMO systems, ensure the adoption of PMO tools, and conduct monthly quality assurance monitoring to maintain project data integrity. Through continuous improvement efforts, particularly in Smartsheet development, this role plays a key part in advancing the PMO’s ability to track, report on, and successfully deliver projects in alignment with Baptcare’s strategic goals. The role assists Baptcare to achieve its strategic goals by ensuring efficient, compliant, and well-governed project management.
About You
You are passionate about continuing to grow your career in the Project Management space. Solutions focused and up for making a difference, you align your approach to achieve organisational and divisional goals. You are a true business partner that instils trust in your stakeholders by demonstrating integrity and accountability.
Working as part of a close-knit team, you collaborate with and support others, demonstrating respect in your day-to-day actions.
**You will ideally bring the following**:
**Smartsheet development & management**: Strong experience in Smartsheet development, including creating reports, dashboards, and tracking systems that support project management and reporting.
**Project Coordination experience**: Minimum of 2 years in project coordination, project management, or a similar role, with demonstrated ability to manage project controls, reporting, and compliance.
**Organisational & process management skills**: Excellent organizational skills with attention to detail, and proven ability to manage and streamline complex processes across multiple projects.
**Quantitative & analytical skills**: Demonstrated strong quantitative and analytical skills, with experience in tracking, reporting, and interpreting project data for informed decision-making.
**Technical proficiency**: Advanced proficiency in Microsoft Office Suite (including Excel and PowerPoint) and experience using other project planning tools (e.g., MS Project, Power BI). Trust & communication: Proven ability to build trust and maintain strong communication at all levels of the organization through consistent actions, values, and transparency
For You
Baptcare is focused on living our values, not just talking about them. You’ll find the culture at Baptcare is one of genuine respect, support, and positive intention. We work hard to achieve results through change, continuous improvement, and ongoing focus on providing the best service delivery to our stakeholders.
Receive a competitive salary, plus access to the tax benefits of salary packaging and novated leasing.
Have access to confidential counselling and support services.
Be part of an organisation and a team that is driven to make a difference to the lives of our vulnerable community members.
Only short-listed applicants will be contacted.
Applicants must have the right to work in Australia.
The successful applicant will be required to undergo a National Criminal History check.
At Baptcare, we value diversity in all forms and aim to co-create inclusive experiences and communities with our employees, volunteers, the people we work alongside and our partners. We are committed to diversity and inclusion across all we do and to building communities and workplaces where everyone belongs.
Baptcare is dedicated to the safety, empowerment, and participation of all children. We have zero tolerance of child abuse and are committed to a thoughtful, protective environment that supports infants, children, and young people to feel safe and respected.