Executive Support Officer

2 days ago

Brisbane, Australia Queensland Corrective Services Full time

Proactively manage administrative functions of a senior executive, including effective diary management, monitoring and distribution of correspondence, and records management.
- Coordinate meetings, functions and associated agendas including meetings with senior internal and external stakeholders.
- Monitor timeframes to ensure all necessary action/follow-up and responses are completed in a timely manner.
- Work autonomously utilising discretion in resolution of conflict, meeting deadlines, establishing work priorities and organising meetings.
- Exercise judgment and resourcefulness to solve immediate problems.
- Prepare correspondence and documentation using appropriate departmental formats and templates.
- Make appointments and arrange travel for staff.
- Manage staff uniform orders.
- Use administration, human resource and financial management systems to process information and produce reports.
- Coordinate records management activities, including records of incoming correspondence and other requests and monitor the flow of correspondence; providing advice and training in records management to other personnel.

Pre-employment screening, including criminal history and discipline history checks, may be undertaken on persons recommended for employment. There may be instances where the incumbent will be required to work hours outside the normal work hours. A minimum probation period of 3 months may apply. The role description provides the minimum requirements for the role. The incumbent may be required to undertake other duties as required. A non-smoking policy is effective in Queensland Government buildings, offices and motor vehicle. Where a subsequent or recurring vacancy arises, either from the same centre/location or different centre/location from the advertised position, the vacancy may be filled from the order of merit used to fill the original position.
Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.

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