Project and Administration Officer

**Hours per week**: 38
**Remuneration**: Band 5 salary from $83,536.96 per annum plus superannuation and a fortnightly RDO
**Location**: Werribee based

**About the role**
As the Project and Administration Officer within the Cultural Venues business unit, you will play a key role in providing efficient, effective, and confidential administrative and project support to assist in delivering business development objectives. You will support event delivery and staff capacity-building programs, including workshops, meetings, and presentations. Additionally, you will contribute to planning workshops, maintain project schedules, and ensure regular tracking, monitoring, and reporting on project progress. A key aspect of this role is liaising with clientele, external consultants, contractors, and internal Council departments to facilitate seamless project delivery and achieve the best outcomes for the Unit.

**What your day will look like**
- Provide confidential administrative support to the Team Leader and the Unit, including managing correspondence, organising documentation, and ensuring smooth day-to-day operations
- Support event delivery and staff capacity-building programs, such as workshops, meetings, and presentations, ensuring effective coordination and execution
- Participate in planning workshops, develop and maintain comprehensive project schedules, and conduct regular reviews to update and track project progress
- Attend project meetings to document key actions, prepare responses for stakeholders, and develop high-quality documents tailored to diverse audiences
- Manage contract administration tasks, including tender specifications, processing purchase orders and invoices, and risk management practices.

**What you will bring**
- Tertiary qualifications in relevant discipline such as administration, with no relevant experience or lesser formal qualification with relevant skills and experience.
- Skills and experience in business operations for delivery of services including understanding of administrative systems and processes for managing finances.
- Experience developing guidelines and procedures for staff, training and development expertise is desirable.
- Demonstrated competency with IT systems for service delivery such as client databases, scheduling and finance systems.
- A continuous improvement mindset with a positive, proactive, and flexible attitude

If you progress past the interview stage, you may be required to complete pre-employment screening, which may include police checks, a medical, qualification verification, and an Australian work rights check.

**Why join Wyndham**
We are one of Australia’s fastest growing and most diverse cities.
By 2040, we will have more than 500,000 residents and our people are hard at work designing the precincts, building the infrastructure, developing the policies and delivering the programs that will ensure the City is prepared. Look at our job opportunities and you may be surprised at what you discover: a future-focused culture, a sense of purpose and possibility, and real opportunities to strengthen our diverse community. It all adds up to make Wyndham City a great place to belong. Our people are our most valued asset. We are focused on building a culture that empowers every person to do their best work. Flexibility is built right into our DNA and we are committed to cultivating an inclusive workplace that celebrates a diverse workforce.

**How to apply**

**Applications close at 11:59PM on Thursday, 13 March 2025.**

If you have further role-specific questions, please contact **Mel Herden, Team Leader Business Services** on **03 8734 2619**

**Child Safe Organisation**
Wyndham City Council has zero tolerance to any form of child abuse and is committed to the safety, wellbeing and empowerment of children. We create and maintain a child safe organisation which is embedded in the everyday thinking and practice of all employees, volunteers and contractors. Additionally, we are committed to fostering a culture of safety within the Council, which includes the inclusion and empowerment of Aboriginal children, their families, and communities. Our recruitment practices reflect this.

**Diversity and Inclusion**
At Wyndham City Council we value workforce diversity and inclusion and embrace individual uniqueness. We value diverse life experiences and the perspectives of our people, while providing high-quality services to all members of our community, regardless of age, gender, ethnicity, religion, cultural background, disability, or sexuality.