Executive Assistant

1 week ago

Canberra, Australia Australian Government Full time

APS Level 4
- Canberra, ACT
- $79,036 - $84,525

**About the Department of Education**
We contribute to Australia's economic prosperity and social wellbeing by creating opportunities and driving better outcomes through access to quality education and learning.

**The Role**
The Corporate and Enabling Services Group provides high quality and trusted corporate and enabling services to support our Ministers, the Secretary, the department and our client agencies to deliver outcomes. We are a diverse Group that covers a range of functions including Human Resources, Legal, Financial Management, Budgets, Communications and Strategic policy.

The People Branch and the External Budget and Performance Branch are seeking to fill APS4 Executive Assistant positions. As an Executive Assistant you will be a critical part of the team, providing high level administrative support and ensuring the effective and efficient operation of the branch on a day-to-day basis. In this role, you will need a high degree of initiative and communication. Due to the sensitive nature of some matters encountered within each branch, it will be critical for you to exercise discretion and maintain confidentiality.

**Duties and Responsibilities**
As an Executive Assistant, you will be responsible for the following:

- anticipating logístical requirements for meetings, including preparing briefing materials for the Assistant Secretary prior to their meetings,
- managing Branch coordination activities and working with staff to ensure tasks, correspondence and briefing are completed according to priority and deadlines,
- providing support for the Branch as required (including accommodation/property needs, support for committees and coordination of requests such as Branch meetings and events),
- preparing minor correspondence, minutes and other written material as directed,
- using departmental systems such as PDMS when required and managing record keeping in accordance with departmental processes.

**How to Apply**
- Provide a summary (**no mo**re than 500 wo**rds**) that outlines your skills, knowledge, and experience and why you should be considered for this vacancy. You should take into consideration the position overview (including any detailed position specific requirements) when drafting your response. Where possible include specific relevant examples of your work.
- Upload your Resume
- Provide contact details for 2 Referees.

**Eligibility**
Citizenship - to be eligible for employment with the Department, you must be an Australian Citizen or, in limited circumstances, in the process of obtaining it.

Please refer to the **Job Information Pack** for more information about the role.

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