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School Administrative Officer

3 weeks ago

Burwood, Australia Deakin University Full time

**Job no**: 572180
**Work type**: Full-time
**Location**: Melbourne - Burwood
**Categories**: Administration
- Based at our Melbourne, Burwood Campus + hybrid work arrangements
- Full-time and fixed term to September 2026
- HEW 5 $80,199 - $89,950 + 17% Superannuation

**Who are we?**

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

**As the School Administrative Officer, you will**:

- Coordinate and provide highly efficient administration services across a range of core School administration, events and governance, facilitating smooth operation of the School adhering to the University policies and procedures at all times and confidential handling of all matters.
- Conduct and coordinate the operations of the School’s external advisory committees, and act as Secretariat to these committees.
- Plan and coordinate the Schools major annual events including the School Awards Evening, VCE School visits program, and work with the Future Students team to deliver the School’s contribution to the School Engagement program and Deakin Open Day.
- Role model professional and ethical behaviours. Consult with available sources to gather relevant information and seek the expertise and advice of other people as appropriate.
- Clarify expectations and respond promptly to customer requests, queries, or complaints to ensure customer needs are met to agreed standards and timelines and seek to understand the audience by increasing knowledge of a diverse range of communication needs.
- Presents information in a clear and structured way and communicates concisely by focusing on key messages and checks that messages delivered are understood and tailor communication style and message according to audience needs
- Actively seek to maintain positive relationship and support team members in times of pressure and change and build productive relationships with a diverse range of existing stakeholders and actively seek to maintain positive relationships.
- Take personal responsibility for meeting goals and objectives and for contributing to an inclusive team environment and take an organised and methodical approach to work, regularly plan time (workday / week / month) according to workload and track progress of work tasks.
- Engage in process improvement activities and adopts new ideas, approaches and changes to work practices and deliver effective and efficient outcomes and outputs against team and operational goals.

**To be successful, you’ll have**:

- Completion of a Degree without subsequent relevant work experience; or
- Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
- An equivalent combination of relevant experience and/or education/training
- Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
- Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.
- This position requires the incumbent to hold a current Working with Children Check.

**Here's how to apply**:
Please submit your updated resume along with a brief cover letter outlining your relevant skills and experience by clicking the 'Apply' button.

For a copy of the position description, please see below:
Professional - HEW 5 - School Administration Officer ENS (3).docx

**Applications for this position close on Monday 16th June at 11.55pm.**

**Are You Ready?**

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

**Advertised**: 10 Jun 2025 AUS Eastern Standard Time
**Applications close**: 16 Jun 2025 AUS Eastern Standard Time