Timetabler / College Operations

**Overview**:
**Work Type**:Ongoing - Full-time

**Salary**: Salary not specified

**Grade**:Education Support - Level 1, Range 3

**Occupation**:Administration

**Location**:Melbourne - Southern suburbs

**Reference**:1490197

**Selection Criteria**: Key Selection Criteria
**1. Capacity to develop and manage complex school timetables and operations**
Demonstrated knowledge or capacity to acquire the skills required to design, implement, and manage a whole-school timetable that complies with curriculum guidelines and VGSA requirements, while ensuring effective use of staff, rooms, and resources to support student learning.

**2. Strong data management and ICT skills, or the capacity to learn**
Proven ability, or the capacity to quickly develop the ability, to use school management systems (e.g., Timetabling software, Compass, Edrolo, CASES21 or similar) to create, update, and maintain timetables, manage reporting cycles, set up parent teacher interviews, and analyse operational data to support school planning and improvement.

**3. Collaboration and stakeholder engagement**

**4. Problem-solving and adaptability**
Proven problem-solving skills and flexibility to manage daily adjustments to timetables, respond to unexpected changes such as staff absences and room alterations, and ensure compliance with Department of Education guidelines, school policies, and relevant legislation.

**5. Organisation of school events, camps, excursions and exams**
Experience in, or the capacity to support the organisation of school-based activities including exams, events, camps and excursions through risk management processes, logístical coordination, permissions, and staff resourcing.

**6. Communication and professional support skills**
Highly developed written and verbal communication skills with the ability to provide clear and timely information to staff, students, parents and carers about school operations, and to support staff with training and guidance in the use of digital platforms such as Compass

**Role**:

- [Attendance requirement for this position]
- Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
- Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
- The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
- This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
- An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

**Responsibilities**:
**Who May Apply**:

- Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

**EEO AND OHS Commitment**:
**Child Safe Standards**:

- Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
**DE Values**:

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