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Materials and Logistics Co-ordinator

2 weeks ago

Melbourne, Australia Wood Plc Full time

Overview / Responsibilities:
desk expediting of purchase orders to ensure they are delivered / ready for collection within project schedule/purchase order terms.

To undertake the effective receipt, movement and control of all materials to support the business.

To liaise with Supply Chain, user groups, third parties, client and Supply Base & Marine contractors to ensure that all materials and equipment are received, marshalled and shipped in accordance with company procedures and internal controls.

**Responsibilities**
- Creation of daily expediting reports in materials management system.
- Daily desk expediting of purchase orders.
- Understands the supplier delivery obligations form the terms and conditions of purchase.
- Ability to interpret supplier production plans to identify improvement opportunities and negotiate delivery improvements
- Updating of materials management system with the expediting status of Purchase Orders.
- Continually set expediting follow up dates in materials management system.
- Issue expediting progress reports and update system accordingly.
- Notifying Senior Expeditor / Supply Chain Manager of any potential schedule slippages.
- Maintain an audit-able file of all relevant expediting documentation for each purchase order in relevant shared drive / area.
- Demonstrate commitment to safe working practices.
- Understands and lives Woods vision, values and behaviours.
- Understands and works to the Wood Financial Management Framework
- Accountable for the successful delivery of all materials and logistics activities that they are responsible for, including but not limited to:

- Allocation, control, issue and marshal-ling of materials between different work locations and supplier in accordance with project requirements and schedule/vessel sailings.
- Production of shipping documents for all materials movements.
- Timely updating of procurement system with goods receipts / manifests / shipping documentation.
- Identification of materials shortages and surplus.
- Control of Inventory in accordance with required inventory regime and ensuring accuracy thereof by monitoring of warehouse activity, cycle counts and stock checks.
- Requisitioning and control of small plant and equipment/tooling/consumables.
- Production of Materials Status reporting to project and client.
- Coordinating material supply to and performance/delivery of fabrication items.
- Ensuring maintenance and preservation of materials is undertaken for stored equipment.
- Attending Project Progress Meetings / Purchase Order Pre-Production Meetings.
- Liaison with all Project personnel, client representatives, and suppliers where appropriate to resolve materials supply issues.
- Ensures all Supply Chain activities are carried out in accordance with the project execution plan/schedule and/or contracting strategy, within approved budgets and in line with project processes and procedures.
- Update the project / procurement status report (PSR) in line with project / client required on site dates and current / estimate lead and delivery times, notifying any delays to supply chain management.
- Facilitate smooth processing and approval of Invoices for payment in a timely manner.

Skills / Qualifications:

- Significant working experience as a Expeditor / Materials Co-ordinator
- Experience in the oil and Gas sector will be highly preferred
- The individual should have varied and detailed work experience in the industry and a detailed knowledge of suppliers, commercial evaluations, negotiation and terms & conditions of purchase
- Advanced Microsoft Office skills
- Experience with VPRM/ERM (preferred),Oracle.

If you’re an experienced Expeditor & Material Co-ordinator, ready for your next project, then we are keen to hear from you today.

Company Overview:
Diversity Statement:
We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.