Project Co-Ordinator

1 day ago

Melbourne, Victoria, Australia Victorian Temporary Fencing Full time $104,000 - $130,878 per year

The Project Co-ordinator at Victorian Temporary Fencing (VTF) will play a dual role in supporting project delivery and assisting the sales team. This role ensures that fencing and hoarding projects are delivered smoothly from planning through to completion while also supporting client engagement, quoting, and sales growth. The role requires an element of detail and a roll your sleeves up approach

Acting as a key link between operations and sales, the Project Co-ordinator will help maintain VTF's reputation for professionalism, reliability, and responsible service. A basic knowledge of the construction industry and white card would be favourable.

Salary + Company Car + Fuel Card provided

Key Responsibilities

___________________

Project Co-ordination


• Assist with planning, scheduling, and delivery of fencing and hoarding projects.


• Liaise with site managers, contractors, and clients to confirm project requirements.


• Track project progress, budgets, and timelines, escalating any risks or delays.


• Co-ordinate delivery and installation teams, ensuring compliance with safety standards.


• Maintain accurate records of project documentation, costs, and client communications.


• Support sustainability and compliance initiatives by working with VTF's certified suppliers.

________________________________________

Sales Support


• Prepare and assist in developing quotes, tenders, and proposals for fencing and hoarding projects.


• Respond to client enquiries and provide timely follow-ups to convert opportunities into confirmed orders.


• Update the CRM system (Hubspot) with client interactions, leads, and project opportunities.


• Support the sales team with documentation, presentations, and pipeline reporting.


• Monitor reservations and forward orders to ensure seamless handover from sales to operations.


• Build and maintain strong relationships with clients by providing consistent, professional support throughout the sales and project lifecycle.

________________________________________

Skills and Qualifications


• Experience in project co-ordination, client services, or sales support within construction, hire, or related industries.


• Strong organisational and time-management skills, with the ability to manage multiple projects.


• Excellent communication skills for liaising with builders, developers, and contractors.


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) experience with CRM or project management systems an advantage.


• Financial awareness and ability to assist with budgeting and cost tracking.


• Knowledge of temporary fencing, hoarding, or construction logistics (preferred).


• Relevant qualifications in Project Management, Business Administration, Sales, or Construction Management (desirable).

________________________________________

Key Attributes


• Proactive and solutions-focused with a client-first approach.


• Strong relationship builder, comfortable engaging with clients and supporting sales discussions.


• Results-driven, with a focus on meeting both project deadlines and sales goals.


• Team-oriented, adaptable, and able to thrive in a fast-paced environment.


• Committed to VTF's values of professionalism, safety, and sustainability.

________________________________________

Remuneration & Benefits


• Company Car & Fuel Card provided


• Competitive salary package commensurate with experience.


• Professional development opportunities across project management and sales pathways.


• Be part of a growing business recognised for reliability and environmentally responsible sourcing.

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