Executive Assistant, Melbourne Cbd

**Req ID**: 94825
**Department**: T&C Business Partnering Group Services - Executive
**Division**: Talent & Culture
**Location**: Melbourne
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our millions of customers.
About the Role
As an Executive Assistant, you will be responsible for supporting the General Manager T&C Institutional and the Head of T&C Enablement. This opportunity will suit someone who is highly organised and can thrive in fast-paced, constantly changing environments. You can juggle competing priorities and different agendas and build collaborative relationships with your stakeholders and are energised when things need to quickly change.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Type**: 6 Month Fixed Term Contract, Full time (40 hours/week)
**Role Location**: Melbourne CBD
What will your day look like?
**Your key priorities and responsibilities include**:
Executive diary management - proactive management of diary (internal and external meetings), help to prioritise meetings and manage stakeholder expectation.
Inbox management - as required.
Document management - ensuring all documents are sent and received prior to key meetings e.g. Leadership/Exco meetings and at times supporting the development of papers and presentations which may require aspects of managing and analysing data.
Business management support activity - including invoice management, resolving and escalating queries as required and ensuring payments are made accurately and on time
Travel management - inclusive of flights, transfers, visas and accommodation bookings, ensuring cost effectiveness is maintained/monitored at all times.
Expense management - reconciliation of Executive monthly expenses, ensuring the receipt and payment of invoices align to expense policy and ensuring all expenses are coded correctly and meeting deadline.
Floor management - keep up to date Property system to reflect changes e.g. team relocations.
Relationship management - building relationships with peers and other relevant stakeholders.
Organising off sites/team events - ensuring all requirements are met and Policies are followed.
Support team cadence and ways of working - including planning team meeting, managing agendas, managing actions and supporting with team sprint planning.
Effectively communicating and engaging with stakeholders, putting employee experience and values at the heart of what you do and in line with ANZ behaviours.
Discretion - the ability to exercise foresight and discretion in supporting leader and the team and an ability to treat confidential information with sensitivity
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
Experience in an administrative role in a fast paced environment.
Proven ability to work autonomously or as part of a team.
Able to manage priorities and conflicting issues in a professional manner.
Appreciation of the need for discretion and confidentiality.
Proven ability to build strong, open and collaborative working relationships.
Exceptional organisational skills, with the ability to prioritise management requirements.
Strong interpersonal and communication skills.
Demonstrated ability to use initiative, with the ability to be proactive by taking action and being persistent in addressing issues.
Demonstrated ability to work under pressure in an accurate and timely manner, with the ability to reprioritise work to meet changing demands.
Experience in managing events and providing support at senior levels of an organisation.
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
Job Posting End Date
05/06/2025, 11.59pm, (Melbourne Australia)