Administration Officer

**Job no**: 0059279
**Location**:Parkville
**Role type**:Part-time (0.3 FTE); Fixed-term for 12 months
**Faculty**:Science
**Department/School**:School of Agriculture, Food and Ecosystem Sciences
**Salary**:UOM 4 - $73,943 - $78,476 p.a. (pro rata for part-time) plus 17% super
- **Opportunity to support biodiversity conservation and make a significant impact in a start-up environment**:

- **Collaborative team culture working closely with passionate individuals dedicated to preserving our planet's biodiversity**:

- **$73,943 - $78,476 p.a. (pro rata for part-time), plus 17% super, and benefits**

**About the Role**
This is an exciting opportunity for a dynamic and proactive Administration Officer to join our team at the Biodiversity Council. As a key member of the Executive Team, you will play a crucial role in supporting our mission to protect and preserve biodiversity. This position offers a unique chance to work in a start-up environment, where you will have the opportunity to make a significant impact and contribute to the growth of the organisation. With a positive and collaborative team culture, you will work closely with a small group of passionate individuals dedicated to making a difference in the field of biodiversity conservation. Join us at our Parkville campus and be part of this important work.

Your responsibilities will include:

- Organising meetings and events, including booking and setting up meeting rooms and event spaces, arranging catering, and managing registrations.
- Secretariat support for the Executive Team, the Board and Biodiversity Councillors, including co-ordinating attendance, preparing agendas and papers, taking minutes and monitoring actions.
- Supporting university-related administration including maintaining records, processing expense claims, procuring stationery, and compiling financial information.

**Who We Are Looking For**
You possess excellent organisational and time management skills, thrive under pressure, and prioritise tasks with agility. Your meticulous attention to detail and understanding of privacy and confidentiality ensures robust and accurate record-keeping. You quickly grasp and adhere to financial and governance accountability requirements, demonstrating high levels of self-motivation to manage changing work priorities with a positive and proactive attitude.

You will also have:

- Completion of a degree; or of a diploma qualification and subsequent relevant work experience; or of a Certificate IV and extensive relevant work experience; or completion of a post-trades certificate and extensive relevant experience; or an equivalent combination of relevant experience and/or education/training.
- Demonstrable experience in providing administrative or secretariat support and/or project management, including examples of having successfully organised events and meetings.
- Excellent interpersonal and written/verbal communication skills, and an ability to build and maintain positive and constructive relationships with both internal and external stakeholders.

For further information regarding responsibilities and requirements, please refer to the attached PD.

**Please note: Visa sponsorship is not available for this position**. This role requires current valid work rights for Australia.

**Your New Team - The Biodiversity Council**
As a trusted source of expert knowledge, the Biodiversity Council provides the public, government, and decision-makers with the information, tools, and motivation needed to protect and enhance Australia's biodiversity. It aims to increase public and policy recognition of the importance of biodiversity and Country for human health, wellbeing, and prosperity, and inform decision-making by working with industry leaders and policy makers to promote evidence-based solutions.

**What We Offer You**
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits page.

**About the University of Melbourne**
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website and stay connected with our stories and people on LinkedIn.

**Be Yourself**
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

**Aboriginal and Torres Strait Islander Applicants**
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.

**Join Us**
- **Resume**:

- **Cover Letter outlining your interest and experience**

Please note that you are