Corporate Assistant

1 week ago

Brisbane, Australia Contingent Roles at Santos Full time

**Work at one of Australia’s leading energy pioneers**:

- ** Dedicated support role to the senior management team**:

- ** 06-month casual assignment, 9 days a fortnight, Brisbane CBD location**

**About Santos**

Santos is a global energy company committed to increasingly cleaner energy and fuels production, with operations across Australia, Papua New Guinea, Timor-Leste and North America.

**About the Assignment**

The primary objective of this role is to provide a comprehensive secretarial service to the Upstream Oil & Gas senior management team to enable them to optimise their work style and outcomes.

Key responsibilities will include:

- Be the key contact for the senior leadership team on administrative issues
- Manage calendar, organise meetings and book video conferences and meetings as required
- Review and respond to meeting requests and address conflicts within the Leader’s schedule
- Arrange international and domestic travel, visas, and accommodation, car and conference bookings as required with approved Santos processes and systems
- Provide agendas and minutes for appropriate meetings
- Draft, edit and format weekly and fortnightly briefs and ensure timely delivery of reporting requirements
- Anticipate needs and initiate action to facilitate the work activities of the leaders
- Respond to general queries in a timely and efficient manner
- Assist in the preparing, formatting and sharing of presentations and documents, ensuring standard formats are followed
- Process invoice payments in a timely manner via the Coupa financial system
- Ensure corporate credit card expenses are reconciled in a timely manner via Coupa
- Assist in the planning, logistics and administration of events such as team Town Halls, off-sites and business meetings

**About You**

To be successful in this role you will have the following key attributes:

- Extensive experience with Microsoft Outlook; Word, PowerPoint; Excel, Teams, Skype
- Ideally experience with Coupa, SuccessFactors; SharePoint
- A proactive and ‘can do’ attitude
- Ability to problem solve and a high level of attention to detail
- Excellent communication skills both verbal and in writing

**Mandatory Tickets / Quals / Certs**
- A degree in Business Administration
- Previous secretarial experience

**How to Apply**
- To be considered for this assignment you must have current work rights in Australia (i.e., Australian citizenship, permanent residency, or eligible working visa)._

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