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Office Coordinator

2 weeks ago

Melbourne, Australia Sharp & Carter Full time

Melbourne CBD | Close to PT
- Dynamic and varied role | No 2 days are the same
- Permanent opportunity

**About the role**

**Responsibilities**:
In this position you will be responsible for a number of diverse key duties including:

- Onboarding and off boarding of staff (employees and contractors)
- Office technology administration: platform licence management, software updates, file system administration, user access permissioning and management
- Management of Teams / SharePoint environment - creation of logical framework and on-going curation and maintenance of client records
- Timesheet system administration and reconciliation including ensuring contractors maintain their timesheets / timesheet reporting
- Creation and management of employee agreements
- Creation and management of sub-contractor agreements
- Tracking and management of client Purchase Orders
- Daily reconciliation of accounts in Xero
- Tracking and maintenance of debtor and creditor outstandings
- Execute monthly payroll run
- Meeting organisation and catering
- Office facilities management for our Melbourne and Sydney offices
- Manage and undertake the organisation of client events and bookings
- Administration of supplier contracts, company memberships and subscriptions
- Reception of clients professionally when they arrive at the Melbourne office
- General support for Partners including travel bookings / other duties as required

**Skills and experience**:

- Office365 administration skills
- Ability to work in a structured and orderly way including an ability to prioritise and without
- supervision
- Proven ability to identify and implement improvements to business administration processes
- Technically proficient with the Microsoft Office Suite
- Strong communication skills both written and verbal
- Overall great team player
- High degree of attention to detail
- Excellent planning and organisation skills while being extremely flexible
- Advanced Microsoft knowledge
- Excellent time management skills

**About the client**:
Located in Melbourne CBD, our client is a true leader within the Management Consulting space. As the business continues to prosper as a market leader, our client have identified the need for someone with extensive administrative experience to come in and be a key contributor to the success of their business.

As this role entails working in a close-knit team, the position will be very varied and requires someone who has the skill set and experience to work strategically with the owners of the business, but also complete the more tedious tasks that are required to run a successful organisation. This is a permanent opportunity looking for someone to start as soon as possible.