Executive Assistant

1 day ago

Sydney Western Suburbs, Australia HAYS Full time

Executive Assistant role is now available

**Your new company**

Would you describe yourself as someone that is proactive, trustworthy, loyal and showcases great confidence when it comes to time management, multitasking, and organisational skills? If so, I may just have the perfect opportunity for you.

I am currently recruiting for a permanent, full-time Executive Assistant role for one of Australia and New Zealand’s largest food manufacturing companies.

In this role, you will be providing a high level of support to the Managing Director, People & Performance Director and Finance & Strategy Director, ensuring the smooth and efficient running of diaries, management of meeting agendas, leadership conferences & offsites, as well as the day to day ad hoc support requests required from these Directors.

There are also flexible working hours, and hybrid opportunities available for this position.

**Your new role**
- Effective diary management through maintaining and co-ordinating appointments in an electronic system
- Provide executive administrative support to the Directors
- Organise/co-ordinate travel/accommodation bookings
- Plan and manage schedules of guests and logistics, and ensure effective use of time
- Manage electronic mail, screen inbound calls, take messages and convey them to the relevant person
- Preparation and design of presentations and other documentation as required
- Organise/co-ordinate meetings, events, and conferences or training as required.
- Provide confidential administration support
- Follow up on any outstanding actions/ requirements

**What you'll need to succeed**
- Previous Experience working as an Executive Assistant for a Managing Director, General Management level position
- Excellent verbal and written communication skills
- High level planning and prioritisation skills
- Ability to multitask and be flexible
- Demonstrated ability to work directly with senior managers
- Attention to detail
- Advanced level of MS Office suite and ability to master other business systems (SAP, Travel booking systems)
- Proven discretion and confidentiality
- Ability to work in a fast-paced environment

**What you'll get in return**
- Flexible working hours and WFH flexibility
- Free parking on-site
- Permanent, full-time position Opportunity to work within a global organisation with a great supportive culture

**What you need to do now**

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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