Team Adminstrator

3 days ago

Sydney, Australia URBIS Full time

**Who we are**:
Urbis is people focussed, and we want the best for our team, our clients, and our communities. We are a community of passionate problem solvers, sought out by clients for our fresh thinking and approach to their city-shaping projects. Our mission is to help create meaningful, sustainable cities & communities.

Urbis is an employer of choice for gender equality (EOCGE), recognised through the Workplace Gender Equality Agency (WGEA), and active participants in the Federal Career Revive Initiative which supports the attraction and retention of women returning to work after a career break.

We pride ourselves in empowering our employees and supporting them to be the best they can be. Here you will make a tangible difference and positive impact, while gaining incredible industry experience and broad ranging exposure to the most exciting work.

**_ Urbis, Shaping futures your way _**

**The Opportunity**:
Urbis has an exciting opportunity for a Team Administrator to join our Planning team in Sydney

Supporting our high performing Planning team, you will be responsible for managing administrative tasks, project invoicing, coordinating meetings, preparing documents, and ensuring smooth day-to-day operations.

**You will**:

- Act as a staff and client interface (coordinating appointments etc.) for Directors;
- Open and manage project data in our practice management system, BST
- Manage monthly project billing and ad hoc client reporting
- Collaborate with the Directors, Project Managers and Commercial Managers to drive commercial outcomes, monitor commercial performance and keep them informed of any major project variances;
- Coordinate tender responses and document production;
- Create relevant expense reports and entry of disbursements on behalf of Directors including reconciliation and entry of expense items and receipts;
- Organise travel arrangements as needed which may include flight and hotel bookings, car hire arrangements, and other transportation arrangements;
- Manage and monitor diaries, conferences and meeting room bookings, catering and video conference arrangements; and
- Support the coordination of team meetings, marketing activities, events and resources.

**About you**:

- Previous experience in a similar role, supporting a team/multiple people preferred
- Intermediate level of experience using Microsoft products (Outlook, Word, Excel, PowerPoint, Teams and SharePoint)
- Previous experience in working with Project/Business Management Systems, including invoicing preferred
- Strong communication skills
- High attention to detail
- Strong time management and coordination skils

**Why Urbis?**
- Salary continuance insurance, a generous parental leave policy, health & wellbeing programs and much more.
- Active mentorship by the best in the business, development of career goals and support in achieving them.
- Investment in ongoing training with all employees provided with an annual training budget.
- Monthly morning teas and regular social events to celebrate professional and personal wins.

Across all our sectors, you will play a part in shaping cities and communities. Bring your spark, and shape futures your way.

**How to Apply?**

JoinUrbis
- Recruitment Agencies - thank you for thinking of us. We do endeavour to fill our opportunities through direct channels wherever possible, however, if we find that we do need agency assistance, we'll be in touch._

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