Admin Coordinator

Leichhardt Location
- $80,000-$100,000k pkg
- Fast Growing Construction Company

**About Them**:
ACRWORLD are exicited to be working exclusively with this seriously growing construction company who specialises in commerical fit out arena. This powerhouse are now on the look out for a switched on Adminstration Coordinator to join their dynamic team. This construction company have trippled their scale in the last year and are going from strenght to strength focusing on projects between $5-$15mil in value.

**_Your Day to Day..._**

**Administration**
- Be the face of the business - welcome guests on arrival and delivering them to the respective area/person.
- Ordering of office supplies as required.
- Support the coordination of state related company events and functions.
- Maintain client details, leads, and opportunities in CRM system.
- Complete data entry and collate information for the purpose of updating the database.
- Assist the Marketing Manager in maintaining documentation relating to company branding.
- Maintain project and team member profiles, ensuring information is updated specifically, for each individual project:

- Maintain & Update Project Experience Library
- Maintian & Update Tender Response Library documents

**Tender Preparation**
- Assist in the tender process and submission as directed, including project set-up in Project Management System, and following internal checklists to ensure all steps are completed in accordance with internal Policies & Procedures, including but not limited to:

- Enter Request for Tender (RFT) into applicable systems against the lead and create project number.
- Ensure records of all submissions are saved in correct job files & in line with internal Policies & Procedures.
- Assist in putting together Tender Presentations using Power Point & InDesign.
- When tenders arrive, assess the type of tender, client, and closing date of tender to prioritise workloads.
- Review tenders to ensure all tender documents are received and are correct.
- Submit all tenders and applicable submissions by the deadline always.

**Tender Submission**
- Assist the team by coordinating all items as required for tender submissions:

- Ensure all programmes, schedules and applicable items have been collected from team members to meet tender criteria.
- Schedule and chair internal tender meetings to ensure a comprehensive understanding of tender process, tender requirements, timelines and who will be provided with information for the tender submission.
- Complete final tender schedules.
- Collaborate with team responsible for the submission to review and approve prior to submission.
- Incorporate addendums into tender submissions.

**Finance Support**
- Where required, correspond with the national finance team regarding queries relating to:

- Budgets
- Payment batches
- State relevant financial reporting
- Invoicing
- Cashflow

**Health & Safety**
- Take reasonable care for your own health and safety, avoid adversely affecting the health and safety of co-workers.
- Follow all company health and safety procedures.
- Attend and participate in any training sessions provided.
- Report all hazards in the workplace so injury can be prevented and report any workplace incidents to your manager

**_You'll Need..._**
- Three years’ experience within office administration/customer service environment
- Experience in MS Office and MS Excel
- Ability to plan workloads with limited supervision, set priorities and meet deadlines
- Demonstrated skills and experience in complex software
- Demonstrated experience in customer service
- Demonstrated effective interpersonal and communication skills relevant to duties
- Proven administration and project support skills
- System proficiency in Adobe InDesgin, Buildlogic, Procore, Hubspot
- Experience working in the construction industry

If this position sounds like something you are interested in then please send your CV to
**_ Natalie Kotzias_**:
3661106