Timesheet Administrator

We work on challenging and exciting projects that shape the way we evolve, adapt and transform the industries we work in. We rally together, drawing on the diverse skills across our teams and create environments where great ideas are heard.

This opportunity will see you join a reputable company with a highly experienced team who work together to develop and provide solutions for our customers.

This is a permanent full time position based on site in Geelong VIC.

**About the role**

The Timesheet Administrator works collaboratively with the Project Accounting and Operations teams to support the timely processing of timesheets and payroll on behalf of projects.

The Timesheet Administrator is responsible for collaborating with Group Payroll in ensuring that employee records are correctly established and maintained, and timesheets are processed accurately and on time.

Your are also responsible for checking the accuracy of pay-slips, handling pay queries relating to wages personnel, and ensuring all timesheet/payroll activities are transacted in line with group deadlines.

A balance of keen attention to detail, a sense of urgency, and the ability to handle sensitive information is critical to the role.

**About You**

You will collaborate with the UGL and Client teams, draw on yours and their diverse skills and create an environment where great ideas are heard, and everyone looks out for one another. Ideally you will have:

- Advanced Microsoft Office skills in particular Excel
- Project and / or site experience in a payroll/timesheet role
- Ability to work in an effective team environment and promote positive behaviours
- High level of attention to detail
- Ability to adapt to change and learn new systems and processes
- Demonstrated ability to create and maintain internal and external relationships
- Ability to work autonomously, maintain confidentiality and organise / prioritise demands
- Ability to manage multiple complex tasks simultaneously, set and meet deadlines and follow through within a fast-paced environment

**Key responsibility areas**
- Actively engage with the Operations team to ensure that approved timesheets are complete and submitted in time for processing
- Process timesheets into UGL systems accurately and in a timely manner to meet business deadlines
- Follow up and ensure systems driven timesheet approvals are completed in a timely manner
- Resolve timesheet/pay-run errors as they arise
- Input approved timesheets into Client systems for projects if contractually required
- Work with the Project Accounting team to ensure that timesheet codes are correct and in line with project costing expectations
- Collaborate with Project Accounting team to ensure new/updated rates for projects are correctly submitted to Corporate Payroll for updates
- Collaborate with Corporate Payroll team to ensure changes to employee records are correct in relation to set agreements and employee conditions
- Work with other members of the Timesheet/Payroll team to maintain and manage the team Shared Mailbox for timesheets/payroll submissions & queries
- Attend to other payroll queries and submit payroll support if required
- Assist in payroll reporting and reconciliations when required

**What we offer**
- Competitive Renumeration
- Experienced Leadership Team
- Challenging and fast paced role
- Strong Safety Culture
- A culture that values diversity and innovation, evolving with market changes and new technologies

**What makes you right for UGL**
- Genuine concern for safety
- Capacity to flourish in a high-performance environment
- An innovative mindset and a willingness to challenge the norm
- A belief that success and value are driven by real teams where everyone has a role to play

**About Us**

UGL Pty Limited is a leading provider of end-to-end engineering, construction and maintenance services. We are active across rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. UGL partners with some of the world’s largest blue-chip companies and government agencies, private enterprises and public institutions. We are a member of the CIMIC Group of companies.

As a diversified services organisation, UGL appreciates the diversity and richness of its people, and seeks to create inclusive environments that promote your talent and skills.

**_Please note that relevant screening checks will be conducted as part of the recruitment process. These may include a national criminal history check and for you to undergo pre-employment medical assessment._**

**Discipline**: Administrator

**Primary Location**: Australia-VIC-Geelong

**Work Type**: Full-time

**Contact Name**: Emma Glare

**Contact Phone Number**: 0492269632