Office Administrator

2 days ago

Stapylton, Australia Ventia Pty Limited Full time

Join our Road Asset Maintenance Contract in Stapylton Qld as a permanent Office Administrator reporting to the Finance Manager.

**About the Role**
This is a busy and diverse role which will require you to be proactive, self-driven and take ownership of your role to support the team with administration and procurement tasks. You will also be required to travel to site depots on occasion. Duties include:

- Register subcontractor personnel for inductions and process related documentation
- Manage vehicle request (fuel cards, eRoad units etc.)
- Oversee onboarding / offboarding requirements (IT equipment and access, phones and sim cards, uniforms and PPE, etc.)
- Maintain stock levels (stationery, PPE, kitchen and cleaning supplies etc.)
- Booking travel (flights, accommodation etc.)
- Coordinate internal events (morning teas / lunches, team building events, mid-year and end of year functions etc.)
- Coordinating, organising and procurement of site depot requirements. This includes
- Stocktake of all consumables (kitchen and cleaning supplies, PPE, store materials such as bollards, emulsions, flagging, fuel, spray paint, etc.)
- Arrange and schedule external contractors to maintain site (cleaners, rubbish removal, etc.)
- Ensure the availability of hard copies of standard forms (risk assessments, prestart, SWMS, etc.)
- Procurement tasks include:

- Manage supplier creation / maintenance requests
- Creating purchase orders
- Reconciling and processing invoices
- Processing damage claims
- Reconciling corporate credit cards expenses
- Liaising with suppliers regarding invoice and payment queries
- Other administration tasks as requested by the Finance Manager

**What’s on Offer**
- Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program
- Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts and more.
- Attractive salary

**About You**
To be successful you must have the below skill sets and qualities
- 2-3 years’ experience in a similar role
- Have a strong work ethic
- Be a strong team player with the ability to work autonomously
- Display high attention to detail and accuracy
- Have good time management and organisation skills
- Have sound communication skills (written and verbal) with the ability to liaise with internal and external stakeholders
- Possess intermediate level with Excel and Word
- Preferably be experienced with Ariba / SAP
- Hold a clean current driver’s licence

**About Ventia**
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

**Diversity**

**How to Apply**

Position Reference Number: 151553

**Job Segment**:Administrative Assistant, Procurement, SAP, Claims, ERP, Administrative, Operations, Technology, Insurance

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