Executive Services Officer

About the Department

The Department of Education is dedicated to building an inclusive and diverse workforce that reflects the community and schools we support by treating everyone with respect and dignity. This starts with recruitment and selection. The methods of assessing suitability in the recruitment process may vary. This includes making reasonable adjustments to support applicants at all stages of the process and employee lifecycle.

About the Role

As the Executive Services Officer, you will provide efficient, effective, and confidential executive and administrative support to the Senior Officer, ensuring the smooth operation of the regional office. In this role, you will be responsible for preparing, coordinating, and disseminating relevant information, while liaising with a diverse range of departmental clients and community bodies on behalf of regional officers. Your ability to manage sensitive information, maintain strong organisational systems, and communicate professionally across multiple stakeholders will be essential in supporting the strategic and operational functions of the regional team.

Your Responsibilities

As the Executive Services Officer, your responsibilities will include, but are not limited to:
Schedule appointments and maintain diaries, receive and assist visitors, identify client needs and redirect telephone calls.
Take minutes of meetings and distribute to attendees, coordinate room bookings, functions and events, and organise and provide support to conferences.
Coordinate and organise travel and accommodation.
Provide advice regarding office administrative procedures, provide word processing services and produce advanced desktop published documents.
Undertake work across a broad range of regional services activities to support the region and schools which may include the administration of ordering and payment procedures.
Use spreadsheets and databases and assist in the preparation of communication material, spreadsheets, reports, submissions, briefing material and correspondence on a range of issues.
Maintain an efficient filing system of correspondence, expenditure and records and monitor the flow of correspondence.
Coordinate and disseminate information to office personnel, and coordinate and manage records management activities.
Maintain high level information and communication technology skills, including skills in Microsoft Word, Outlook and Excel, with an emphasis on efficiency and accuracy.
Liaise with officers at all levels of the department, schools, other government agencies, educational institutions and organisations, the private sector and community representatives.

Please refer to the attached role description for the full list of responsibilities and mandatory requirements for this position.

Interested? To Apply

Attach a brief resume including contact details for 2 referees (referees should be familiar with your relevant work history).
Attach a written statement (2-page maximum) in response to the attached role description.

We welcome all applicants to share any support needed to ensure our recruitment process is inclusive.

Applications remain current for 12 months from the closing date and may be considered for appointment to identical or similar vacancies within the Department.

Applications from recruitment agencies will not be accepted.

When working in regulated employment an employee must have a current Working with Children Clearance (blue card) issued by Blue Card Services.

The Department of Education is a family inclusive workplace. Click here to find out more about our Inclusion and Diversity strategies.
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