Administration Assistant

An exciting opportunity to work with a highly regarded engineering consultancy
- Full Time Position | Industry Benchmarked Salary Package | Annual Salary Reviews
- Rewarding, friendly and inclusive culture

**The Company**
Northrop Consulting Engineers is an employee owned, multi-discipline consultancy that has been established for over 45 years. We have an open management structure that embodies a diverse, inclusive and flexible workforce for all our employees.

We currently employ over 550 + staff across NSW, ACT, QLD, and VIC. We are essentially a people business that grows by creating opportunities for our people to help build the business and their career. When you join Northrop, you join a company that will support you to excel both professionally and personally.

**The Role**
Our Central Coast office opened in 2003. Since starting, we have grown to an office with 21 staff members with a strong external reputation for client services and engineering excellence, and a strong internal passion for providing our team members with a fun and fulfilling career.

The team are in search of a Business Support person to support our Structural Civil Sections in a full time capacity. This will be someone who has a dynamic and confident personality and who is keen to learn, grow and be a supportive member of our team.

You will be responsible for providing project support and supporting the local Erina office culture. You will work with other Business Support staff across other regions and with local staff members from Job Managers to Senior Management.

You will need to be able to respectfully deal with a diverse range of people both internally and externally. You will be joining a fast paced, busy team and will enjoy operating with an appropriate level of autonomy reporting to the Business Support Manager.

**Day to day responsibilities include**
- Proactive project lifecycle support: Assistance with fee proposals, project close outs, maintaining admin inbox, set up and maintenance of project records, minute taking.
- Supporting local office culture: Internal event coordination - staff events, client meetings, managing logistics and catering.
- Supporting onboarding and offboarding process.
- Coordinating travel arrangements for staff members as required.
- Supporting local AR and AP function: Assisting with monthly invoicing, ensuring invoicing is collectable and invoicing records are accurately maintained.
- Supporting local business development team with marketing strategies, collation and creation of local office content including technical and project write ups.
- Day to day running of office including reception duties, ensuring office facilities remain clean and tidy, maintaining stock levels of office/kitchen supplies.
- Proficient computer skills: Excel, Word, MS Teams etc.
- Intermediate to Advanced Excel skills (e.g. proficient with pivot tables, VLOOKUP, IF functions, basic macros, conditional formatting).
- Experience working in a similar environment such as professional services, construction, consultancy etc highly preferred.
- Process driven with a high level of attention to detail and accurate data entry skills.
- Financial - a general understanding of financial systems is preferred, however a proven ability to learn on the job will also be considered.
- Positive personality, customer service orientation, initiative, willingness to go above and beyond.
- Outstanding phone manner, excellent verbal and written communication skills.
- Proactive, motivated and fast learner with a passion for continual improvement.
- Work effectively to meet deadlines, both independently and as part of a close team.
- A collaborative mindset.
- Ability to work under pressure, prioritise work and meet deadlines.
- Professional personal presentation.
- Demonstrate professionalism and objectivity in all work matters.

**What does working at Northrop look like to you?**
At Northrop we understand that the key to success is our people. Together we are creating a workplace that values an inclusive culture. We are proud of our family feel and collaborative working environment.
- Benchmarked salary package with annual salary reviews.
- Paid parental leave (primary carer, maternity and partner leave).
- Salary income protection insurance.
- We offer alternative public holiday leave for those needing to substitute another day for a public holiday to celebrate a religious belief, etc.
- Respectful, supportive and collaborative culture.
- We Empower: Mentoring programs, internal and external training and monthly career development/one-on-ones.

**Applying**

Northrop is an equal opportunity employer.

Northrop is an equal opportunity employer.