Executive Assistant

**Req ID**: 83288
**Department**: Insto Corp Finance Leveraged & Acquisition Finance
**Division**: Institutional
**Location**: Melbourne
About Us
At ANZ, we're shaping a world where people and communities thrive, driven by a common goal: to improve the financial wellbeing and sustainability of our customers. Our Institutional bank helps our largest customers move trade and capital around the region, providing our people with great opportunities to build their technical expertise and their careers.
About the Role
As an Executive Assistant in our team, you’ll play a key role in helping to support the Head of Corporate Finance - Victoria and other senior managers within Corporate Finance in Victoria.
This opportunity will suit someone who has prior Executive Assistant experience, is highly organised and can thrive in a dynamic, fast paced environment. In this position you will provide administrative and operational support, and responsibilities would include, but are not limited to:
Executive diary management - proactive management of diaries, scheduling internal and external meetings with senior executives, organising travel, and the ability to prioritise commitments along with managing stakeholder expectations.
Expense management - monthly monitoring of team discretionary spend as well as reconciliation of executive’s monthly expenses, ensuring alignment with the ANZ expense policy.
Event Management and Marketing - working with team members to arrange major internal and external events and marketing materials, engaging with stakeholders to coordinate insight events and internal training.
Supporting and coordinating the cadence and operating rhythm of the team; arranging events and catering, property and technology needs; and communicating general updates with the teams as needed.
Banking is changing and we’re changing with it, giving our people great opportunities to try new things, learn and grow. Whatever your role at ANZ, you’ll be building your future, while helping to build ours.
**Role Type**: Permanent
**Role Location**: 833 Collins Street, Docklands VIC 3008
**Work Hours**: Full time, 40hrs/week
What will your day look like?
**As an Executive Assistant, you are accountable for**:
Diary management inclusive of meetings, appointments, and travel itineraries/logistics.
Booking and management of flight, transfers, visas, and accommodation bookings, ensuring cost effectiveness.
Purchasing, invoicing and expenses management as required.
Assisting with the coordination and logistics of events.
Helping organise client pitch packs and resources shared by the teams that assist in smoother day-to-day business operations.
Ensuring key governance meetings are set up.
What will you bring?
To grow and be successful in this role, you will ideally bring the following:
Great organisational skills and proven ability to build strong, open and collaborative working relationships with internal and external stakeholders at all levels of the organization.
A genuine interest in working with team members to co-ordinate and arrange large client events.
An understanding and appreciation of working in a confidential environment is essential.
Proven results working with a sense of urgency in a dynamic environment.
Strong time management skills and ability to prioritise conflicting issues in a professional manner.
Demonstrated ability to take initiative, be proactive by taking action and be persistent in addressing issues.
Proficient in Microsoft Office Programs and relevant ANZ systems.
Knowledge of ANZ expenditure, travel and entertainment, recruitment and accounts payable policies and processes.
You’re not expected to have 100% of these skills. At ANZ a growth mindset is at the heart of our culture, so if you have most of these things in your toolbox, we’d love to hear from you.
So why join us?
From the moment you join ANZ, you'll be doing meaningful work that will shape a world where people and communities thrive.
But it's not just our customers who'll feel your impact. You'll feel it too. Because at ANZ, you'll have the resources, opportunities, and support you need to take the next big step in your career.
We're a diverse bunch at ANZ in different roles, different locations, doing different things. That's why we have a range of flexible working arrangements, so our people can 'make work, work for them'. We also provide a range of benefits including access to health and wellbeing services and discounts on selected products and services from ANZ and more.
Job Posting End Date
17/01/2025, 11.59pm, (Melbourne Australia)