Board Coordinator
7 days ago
We are seeking a highly organized and detail-oriented Board Coordinator to join our Company Secretariat team at Insignia Financial. As a key member of our team, you will provide administrative support to our Company Secretaries and assist with a range of coordination and business support tasks.
Key Responsibilities- Prepare Board and Committee meeting agendas and collect information for meetings, including coordination of Board and Committee papers and circular resolutions.
- Prepare shell minutes and coordinate forward planning for meetings, including distribution of Board and Committee meeting packs.
- Prepare, organize, and coordinate Board and Committee meeting dates, calendar, and invites.
- Manage and coordinate Board and Committee meetings on-site or via Zoom (as applicable).
- Maintain confidential records, registers, and filing of Board papers, correspondence, and related material.
- Process invoices and expense claims for payment, adhering to expenses policies and procedures.
- Coordinate audit, legal, and regulatory information requests.
- Monitor shared mailboxes operated by the Company Secretariat team and other general administrative duties.
- Assist with Co Sec employee onboarding/offboarding.
- Demonstrated experience in a similar coordination/administrative role working with senior stakeholders in a large corporate environment.
- Articulate, confident, and calm under pressure.
- Strong personal integrity, determination, and resilience.
- Excellent problem-solving skills.
- Exceptional attention to detail.
- Excellent interpersonal and communication skills.
- Ability to work as a member of a team as well as independently with minimal supervision.
- Ability to work under pressure, manage multiple tasks, and prioritize deadlines under conflicting requirements.
- Strong organizational skills to maintain the rigour of reporting cycles and timelines.
- Proactive mindset, good at anticipating stakeholder needs.
We're one of Australia's leading financial wellbeing organizations, helping people feel good about their money. We're committed to creating a positive impact in people's lives and are passionate about helping our people grow and develop their careers.
We're looking for someone who shares our values and is passionate about delivering exceptional results in a fast-paced environment. If you're a motivated and organized individual with a passion for administration and coordination, we'd love to hear from you.
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Board Coordinator
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Melbourne, Victoria, Australia Bluefin Resources Full time{"title": "Board Coordinator", "description": "Job SummaryWe are seeking a highly organized and detail-oriented Board Coordinator to provide crucial support to the Company Secretary and Board during a 9-month maternity leave cover. This role is perfect for a professional who thrives in fast-paced environments and has a passion for governance and corporate...
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