Board Coordinator

2 days ago

Melbourne, Victoria, Australia Bluefin Resources Full time
{"title": "Board Coordinator", "description": "Job Summary

We are seeking a highly organized and detail-oriented Board Coordinator to provide crucial support to the Company Secretary and Board during a 9-month maternity leave cover. This role is perfect for a professional who thrives in fast-paced environments and has a passion for governance and corporate administration.

Key Responsibilities
  • Prepare and coordinate Board and Committee agendas, minutes, and papers.
  • Manage confidential records, registers, and correspondence related to Board activities.
  • Collaborate with senior executives, Directors, and external stakeholders to facilitate Board and Committee meetings.
  • Assist with regulatory filings and company announcements to relevant authorities.
  • Oversee the scheduling of Board meetings, Director engagements, and corporate events.
  • Support the processing of invoices and expense claims, adhering to corporate policies.
  • Perform general administrative duties, including managing the shared mailboxes of the Company Secretariat team.
Requirements
  • At least 5 years' experience in a coordination or administrative role, preferably within a large corporate environment.
  • Demonstrated ability to work with senior stakeholders, including Directors and Executives.
  • Exceptional attention to detail, strong written and verbal communication skills.
  • Ability to work efficiently under pressure and manage multiple priorities.
  • Proficiency in Microsoft Office and experience with Board management tools is a plus.
  • Strong organisational skills and ability to maintain confidentiality.
What's on Offer
  • A 9-month maternity leave contract with a leading financial services organisation.
  • A flexible hybrid working arrangement - 2 days in the office, 3 days from home.
  • An opportunity to work closely with senior executives and contribute to the governance of a dynamic organisation.
", "lang_code": "en"}

  • Board Coordinator

    7 days ago

    Melbourne, Victoria, Australia Insignia Financial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Board Coordinator to join our Company Secretariat team at Insignia Financial. As a key member of our team, you will provide administrative support to our Company Secretaries and assist with a range of coordination and business support tasks.Key ResponsibilitiesPrepare Board and Committee...

  • Board Coordinator

    6 days ago

    Melbourne, Victoria, Australia Insignia Financial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Board Coordinator to join our Company Secretariat team at Insignia Financial. As a key member of our team, you will provide administrative support to our Company Secretaries and assist with a range of coordination and business support tasks.Key ResponsibilitiesPrepare Board and Committee...

  • Board Coordinator

    3 days ago

    Melbourne, Victoria, Australia Bluefin Resources Full time

    Job Title: Board CoordinatorWe are seeking an experienced Board Coordinator to provide critical support to the Company Secretary and Board during a 9-month maternity leave cover. This role is ideal for a highly organized professional who thrives in fast-paced environments and has a passion for governance and corporate administration.Key...

  • Board Coordinator

    3 days ago

    Melbourne, Victoria, Australia Bluefin Resources Full time

    Job Title: Board CoordinatorWe are seeking an experienced Board Coordinator to provide crucial support to the Company Secretary and Board during a 9-month maternity leave cover. This role is perfect for a highly organised professional who thrives in fast-paced environments and has a passion for governance and corporate administration.Key...

  • Board Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Insignia Financial Full time

    About the RoleWe are seeking a highly organized and detail-oriented Board Coordinator to join our Company Secretariat team at Insignia Financial. As a key member of our team, you will provide administrative support to our Company Secretaries and other stakeholders, ensuring the smooth operation of our business.Key ResponsibilitiesMeeting Coordination:...

  • Team Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    About the RoleWe are seeking a highly organized and detail-oriented Team Coordinator to join our team at people2people. As a key member of our administrative team, you will be responsible for providing exceptional support to our senior management and ensuring the smooth operation of our office.Key ResponsibilitiesCalendar Management: Manage and coordinate...

  • Team Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia people2people Full time

    About the RoleWe are seeking a highly organized and detail-oriented Team Coordinator to join our team at people2people. As a key member of our administrative team, you will be responsible for providing exceptional support to our senior management and ensuring the smooth operation of our office.Key ResponsibilitiesCalendar Management: Manage and coordinate...

  • Team Coordinator

    5 days ago

    Melbourne, Victoria, Australia HESTA Super Fund Full time

    About the RoleWe are seeking an experienced Team Coordinator to join our Finance & Corporate Services business unit. As a key member of our team, you will provide administrative support to the General Counsel and Head of Compliance, ensuring the effective and efficient running of our business.Key ResponsibilitiesManage calendars and coordinate day-to-day...

  • Team Coordinator

    1 week ago

    Melbourne, Victoria, Australia HESTA Super Fund Full time

    About the RoleWe are seeking an experienced Team Coordinator to join our Finance & Corporate Services business unit. As a key member of our team, you will provide administrative support to the General Counsel and Head of Compliance, ensuring the effective and efficient running of our business unit.Key ResponsibilitiesManage calendars and coordinate...

  • Team Coordinator

    3 days ago

    Melbourne, Victoria, Australia HESTA Super Fund Full time

    About the RoleWe are seeking an experienced Team Coordinator to join our Finance & Corporate Services business unit. As a key member of our team, you will provide administrative support to the General Counsel and Head of Compliance, ensuring the effective and efficient running of our business unit.Key ResponsibilitiesManage calendars and coordinate...

  • Logistics Coordinator

    7 days ago

    Melbourne, Victoria, Australia Vanderlande Industries GmbH Full time

    Job SummaryVanderlande Industries GmbH is seeking a highly skilled and detail-oriented individual to fill the role of Forwarding Officer. This position is responsible for coordinating the export shipping process, ensuring timely and accurate delivery of goods to customers worldwide.Key ResponsibilitiesCoordinate with internal and external suppliers to book...

  • Team Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia HESTA Super Fund Full time

    About the RoleWe are seeking an experienced and highly organized Team Coordinator to join our Finance & Corporate Services team at HESTA Super Fund. As a key member of our team, you will provide administrative support to our General Counsel and Head of Compliance, ensuring the effective and efficient running of our business unit.Key ResponsibilitiesCalendar...

  • Team Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia HESTA Super Fund Full time

    About the RoleWe are seeking an experienced and highly organized Team Coordinator to join our Finance & Corporate Services team at HESTA Super Fund. As a key member of our team, you will provide administrative support to our General Counsel and Head of Compliance, ensuring the effective and efficient running of our business unit.Key ResponsibilitiesCalendar...

  • Project Support Officer

    2 weeks ago

    Melbourne, Victoria, Australia KBR Full time

    About KBR:Kellogg Brown & Root (KBR) is a leading professional services provider to the Defence and Government sectors. With over 20 years of experience in Australia, KBR delivers solutions to Defence and Defence industry projects through its core competencies of program and project management, engineering, asset management, integrated logistics support,...

  • Team Coordinator/Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Recruitly Full time

    About the OrganisationOur client is a leading members-based superannuation company located in the Melbourne CBD. With a lovely, flexible, and very supportive team environment, they're recognised for their great products and award-winning culture. This is a hybrid work environment with exceptional corporate benefits, including 15% super, gifted annual leave...

  • Client Services Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia BlueRock Full time

    About the RoleWe are seeking a highly organized and detail-oriented Client Services Coordinator to join our team at BlueRock. As a Client Services Coordinator, you will serve as a dedicated point of contact and support for our clients and Accounting Directors.Key ResponsibilitiesManage diaries and schedules for 3-4 Directors, including travel plans and...

  • Client Services Coordinator

    1 week ago

    Melbourne, Victoria, Australia BlueRock Full time

    About BlueRockBlueRock is a dynamic and innovative advisory firm that values inclusivity, diversity, and growth. As a Certified B-Corp and Great Place to Work, we prioritize our employees' wellbeing and fun. Our team is passionate about delivering exceptional services to our clients and making a positive impact in our community.About the RoleWe are seeking a...

  • Executive Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Aspect Personnel Full time

    **About the Company**Aspect Personnel is a leading global professional services firm that delivers high-impact projects and solutions to clients worldwide. As an extension of our team, this role will provide administrative support to our senior leadership, ensuring seamless execution of their busy schedules and confidential tasks.**Key...

  • Team Coordinator/Executive Assistant

    2 weeks ago

    Melbourne, Victoria, Australia Recruitly Full time

    Job SummaryWe are seeking a highly organized and proactive Team Coordinator/EA to provide high-level administrative support to the Finance & Corporate Services Team. As a key member of our team, you will be responsible for coordinating appointments, meetings, and travel arrangements, as well as managing daily operations and providing exceptional customer...

  • Leadership Support Coordinator

    2 weeks ago

    Melbourne, Victoria, Australia Teampwr Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as a Leadership Support Intern. As a key member of our team, you will provide administrative support to our executives and assist with various tasks to ensure the smooth operation of our business.Key ResponsibilitiesCalendar Management: Assist with managing PWR's...