Executive Assistant to CEO
2 weeks ago
Job Title: Executive Assistant to CEO - Commercial Real Estate
Company: Wolfe Recruitment
Job Type: Full-time
Location: Sydney's Inner West
About the Role:
We are seeking an experienced Executive Assistant to provide high-level support to our CEO in a dynamic commercial real estate agency. As a key member of our team, you will be responsible for managing calendars, meetings, and appointments, as well as coordinating travel arrangements and itineraries.
Key Responsibilities:
- Provide Executive Support: Manage calendars, meetings, and appointments for the CEO, ensuring seamless communication and task execution.
- Coordinate Travel: Arrange travel itineraries, book flights, and hotels, and make necessary travel arrangements.
- Prepare Reports and Presentations: Develop and prepare reports, presentations, and correspondence for internal and external stakeholders.
- Attend Meetings and Take Minutes: Attend meetings, take minutes, and manage follow-up actions as required.
- Handle Confidential Information: Maintain confidentiality and handle sensitive information with discretion.
- Liaise with Teams: Collaborate with internal teams and external partners to ensure effective communication and task execution.
- Manage Social Media: Coordinate the company's social media calendar, focusing on leadership, motivation, and recruitment content.
- Coordinate EDMs and IMs: Prepare and send electronic direct mail and internal messages via InDesign, in collaboration with the offshore team.
- Monitor CRM Activity: Regularly review CRM activity to ensure leads are followed up promptly.
- Support Staff Recruitment: Assist in maintaining a recruitment pipeline and identifying new potential candidates for the team to pursue.
- Manage Email and Subfolders: Monitor, reply, and filter all incoming emails and subfolders, providing regular updates throughout the day.
Requirements:
- Experience: Previous experience in Real Estate, specifically in an Executive Assistant or Marketing Coordinator role.
- Driver's License: A valid Driver's License and own reliable vehicle.
- Employment References: Solid employment references.
- Technical Skills: High degree of proficiency with Microsoft Office Suite, CoreLogic, InDesign, and knowledge of Vault or similar CRM.
Desirable Skills:
- High-Paced Environment: Ability to thrive in a fast-paced environment.
- Communication Skills: Strong and professional communication skills, both written and verbal.
- Professional Presentation: Corporate level of professional presentation.
- Initiative and Organisation: High level of initiative, organisation, integrity, and time management skills.
- Attention to Detail: Attention to detail and a positive friendly attitude to all.
How to Apply:
Please submit your resume by hitting APPLY or contact us directly.
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