Senior Administration Manager

2 weeks ago

Perth, Western Australia beBeeAdministrative Full time $70,900 - $71,900
Job Overview

The Administrative Officer will play a pivotal role in ensuring the smooth operation of various administrative functions, processes and operations.

This position offers full-time hours on a 6-month contract, with the potential for extension and professional growth.

The work hours are from 8 am to 4 pm, creating a 36.75-hour workweek that balances productivity and work-life harmony.

Key Responsibilities
  • Manage reception and front-of-house duties, providing a welcoming atmosphere and exceptional customer service.
  • Handle accounts-related tasks, including invoice management, payment processing, and procurement services.
  • Ideal experience includes accounts administration, especially in accounts payable processing and AP processing.
  • Address queries from both internal staff, clients and external suppliers.
  • Coordinate appointment bookings and maintain a comprehensive job list for Trade staff technicians and teams.
  • Monitor and upload service reports to work orders, ensuring timely completion and client satisfaction.
Essential Requirements
  • A minimum of 4-5 years of office administration experience is mandatory, with a strong focus on trade administration.
  • Preferably, possess administration experience within a trade background industry, with expertise in asset management systems such as Maximo.
  • Proficiency in MS Office tools, with an emphasis on Excel, Word and PowerPoint.
  • Exposure to Customer Relationship Management (CRM) software would be advantageous.
  • Strong customer service approach with excellent communication skills, negotiation and conflict resolution.
  • Proven ability to manage multiple tasks efficiently, prioritize deadlines and meet expectations.
  • Comfortable working within a structured administrative environment, with minimal supervision and maximum autonomy.
Benefits

This role offers a unique opportunity to join our team and contribute to the success of our organization. We offer a competitive salary, comprehensive benefits package and opportunities for professional growth and development.

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