Property Executive Assistant

7 days ago


Melbourne, Victoria, Australia Gough Recruitment Full time

About the Company: Our client is a prominent consulting firm located in the CBD fringe of Melbourne, specializing in providing services to developers across various asset classes within the Property sector.

Position Overview: They are currently looking for an Executive Assistant to support their Managing Director and Management team. This role combines responsibilities of an Executive Assistant and Office Manager, encompassing a variety of tasks including:

  1. Overseeing the diaries, schedules, appointments, and travel arrangements for managing directors and associate directors.
  2. Serving as the primary liaison between executives and both internal and external clients.
  3. Preparing essential documents such as reports, presentations, meeting minutes, and correspondence for meetings.
  4. Assisting in budget preparation, expense reporting, invoicing, and financial documentation.
  5. Managing the inventory of office supplies and placing orders as necessary.
  6. Coordinating and scheduling meetings, conferences, and corporate events.
  7. Processing timesheets as required.
  8. Handling remittance processing.
  9. Coordinating and troubleshooting general IT issues.
  10. Maintaining the Asset Register and associated assets, including laptops, security cards, vehicles, and transport cards.
  11. Facilitating the onboarding and offboarding processes for new and departing staff members.
  12. Creating marketing materials, including a quarterly newsletter and monthly content for distribution across relevant channels.

Candidate Profile: To be eligible for this excellent opportunity, candidates should have prior experience as an Executive Assistant or Office Manager within the Property, Construction, or Real Estate sectors.

The ideal candidate will possess a vibrant personality and an exceptionally positive, proactive attitude. A passion for multitasking and maintaining a busy work environment is essential.



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