Senior Document Management Specialist

2 weeks ago

Sydney, New South Wales, Australia beBeeDocumentManagement Full time $120,000 - $150,000

We are looking for a Document Management Professional to join our team. This role is responsible for managing the document management program, including establishing and maintaining the Electronic Content Management System (ECMS), planning and controlling project scope, and ensuring compliance with records retention and turnover plans.

Key Responsibilities
  • Document Management Program Management: Establish and maintain the ECMS, plan and control project scope, and ensure compliance with records retention and turnover plans.
  • Electronic Content Management System Administration: Manage project access to the ECMS, perform associated tasks with ECMS administration, and train others in these tasks.
  • Supplier and Customer Documentation: Ensure supplier and customer documentation is processed within established schedule standards.
  • Document Preparation: Prepare routine documents using standard word processing, spreadsheets, or other office software as needed to support work activities.
Education and Experience Requirements
  • A minimum of 5 years of experience managing a document/records management program, with focus on configuration of the ECMS, work processes, and coordination of project workflow with other entities.
  • A minimum of 3 years in a supervisory or leadership role managing a document/records program team.
  • At least 2-years' practical advanced experience using Aconex.
Required Skills and Qualifications
  • Intermediate to advanced proficiency using standard office automation tools, including Microsoft Excel, Outlook, and Word.
  • Ability to organize and prioritize assigned document management tasks.
  • Strong interpersonal and customer service skills.
  • Ability to work flexibly and collaboratively across all levels of the organization.
About This Role

This is an exciting opportunity to join our team and contribute to the success of our projects. We offer a dynamic and supportive work environment, and we encourage applicants who are passionate about document management and customer service to apply.

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