Part-Time Office Coordinator

6 days ago

Melbourne, Victoria, Australia SJ Personnel Full time
About the Role

We are seeking a highly organized and detail-oriented Part-Time Office Coordinator to join our team at SJ Personnel. As an Admin Assistant, you will play a vital role in ensuring the smooth operation of our office.

This is a hands-on role with a diverse range of responsibilities, including:

  • Administrative Support:
    • Managing general office tasks such as answering calls, responding to emails, and maintaining files and records.
    • Coordinating office supplies and assisting with basic office maintenance.
  • PA Support:
    • Supporting the management team with scheduling, diary management, and other personal assistant duties.
    • Preparing reports, meeting agendas, and presentations as required.
  • Quoting and System Management:
    • Creating and managing quotes in Xero, ensuring accuracy and timely delivery.
    • Updating client and project records in our systems.
  • Sales Administration:
    • Providing administrative support to the sales team, including order tracking and client communication.
    • Assisting with customer inquiries and maintaining excellent client relationships.

What We're Looking For:

  • Experience: A background in admin, PA, or sales support roles. Xero experience is highly desirable but not essential if you're eager to learn.
  • Skills:
    • Strong organizational skills with the ability to prioritize tasks effectively.
    • Excellent attention to detail and accuracy in your work.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn new systems.
  • Attributes:
    • A proactive and enthusiastic attitude with a willingness to help wherever needed.
    • Strong communication skills and a friendly, approachable demeanor.
    • The ability to work independently while being a great team player.
Why Join Us?

We offer a positive culture that values collaboration and teamwork. Our supportive environment allows you to grow professionally and develop new skills. This part-time role provides a great balance between work and life.

The estimated salary for this position is around $45,000 - $60,000 per year, depending on your level of experience.

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