Post Construction Administration Coordinator
22 hours ago
We are seeking a highly organized and detail-oriented Administration Assistant to manage post-construction clean-up jobs for clients.
The ideal candidate will have experience in administration roles, preferably in construction or service industry. They should be familiar with ServiceM8 and proficient in Xero for invoicing and reconciliation.
Key Responsibilities:
- Manage client bookings via ServiceM8, tagging the admin responsible.
- Send confirmation emails to clients upon booking.
- Coordinate job schedules, ensuring timely bookings and adjustments as required.
- Monitor job status, ensuring the site team marks jobs as complete on ServiceM8.
- Review and verify before and after photos from job sites for accuracy and completeness.
- Send job completion photos to clients, ensuring no extras are missed.
- Create and send invoices using ServiceM8 and Xero, ensuring accuracy and timely processing.
- Reconcile Xero – entering receipts, uploading to HubDoc, and adding notes and attachments.
- Request and follow up on purchase orders once jobs are completed.
- Sent through hourly time records by workers, entered onto a spreadsheet, and sent weekly to accountant for preparation of wages.
- Maintain an organised queue for follow-ups in ServiceM8, ensuring no excessive follow-ups before purchase orders are secured.
- Monitor emails and follow up, reissuing invoices, sending relevant documents, and tracking incoming emails related to job enquiries and invoicing.
- Utilise ServiceM8 for booking templates and invoicing templates.
- Ensure all jobs are entered and followed through according to company procedures.
- Liaise with builders and supervisors as needed to resolve scheduling or administrative issues.
This is a remote position with minimal direct communication with clients. The primary focus will be on the administrative backend.
Requirements:
- A relevant degree or equivalent in related skills.
- Proven experience in administration roles, preferably in construction or service industry.
- Familiarity with ServiceM8 (latest version preferred).
- Proficiency in Xero for invoicing and reconciliation.
- Exceptional attention to detail and organisational skills.
- Ability to work independently and follow established procedures.
- Strong English written and communication skills.
-
Post Construction Administrator
2 weeks ago
City of Greater Geelong, Australia beBeeConstruction Full time $42,000 - $55,000Post Construction AssistantThe ideal candidate will have a degree in administration and experience in the construction industry, preferably with ServiceM8. A strong focus on organizational skills and attention to detail is essential.Job Responsibilities:Manage client bookings and schedule jobs via ServiceM8Send confirmation emails to clients upon...
-
City of Greater Geelong, Australia beBeeAdministration Full time $60,000 - $80,000Post-Construction Cleanup SpecialistWe are seeking a highly skilled and organized professional to oversee the administrative tasks related to post-construction cleanup jobs in Victoria. The ideal candidate will have excellent organizational skills, proficiency in invoicing and booking systems, and the ability to ensure all steps of our administrative process...
-
Post Construction Administrator
2 weeks ago
City of Greater Geelong, Australia beBeeAdministrative Full time $60,000 - $80,000Administrative Support Specialist PostWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. The successful candidate will be responsible for managing the administrative backend of our business, ensuring that all tasks are completed efficiently and accurately.Key Responsibilities:
-
Construction Administration Assistant
4 weeks ago
City of Greater Geelong, Australia Offshore Virtual Assistants Full timeOffshore Virtual Assistants, a well-respected Australian Outsourcing company, is looking for an experienced Administration Assistant to join our Australian client who specialises in post-construction clean-up, helping builders across Victoria leave their construction sites spotless and ready for handover. We pride ourselves on our meticulous attention to...
-
Post-Construction Cleanup Coordinator
4 days ago
City of Greater Geelong, Australia beBeeAdministration Full time $60,000 - $80,000Offshore Virtual Assistants has a job opening for an experienced Administration Assistant.Job Requirements:Manage client bookings via ServiceM8, ensuring timely and accurate scheduling.Coordinate job schedules, monitor job status, and verify completion.The ideal candidate will have excellent organizational skills, proficiency in invoicing systems, and the...
-
City of Greater Geelong, Australia beBeeConstructionAdministrator Full time $45,000 - $60,000Job OverviewWe are seeking a skilled and organized professional to manage the administrative aspects of our construction operations.The successful candidate will be responsible for scheduling jobs, confirming bookings, and ensuring timely completion of tasks.They will also be involved in invoicing and purchase order management, as well as maintaining...
-
Administrative Coordinator
1 week ago
City of Greater Geelong, Australia beBeeAdministrative Full time $50,000 - $65,000Job Title: Administrative CoordinatorAbout the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to manage post-construction cleanup jobs. This role requires excellent administrative skills, proficiency in invoicing and booking systems, and the ability to ensure all steps of our administrative process are followed...
-
Construction Project Coordinator
6 days ago
City of Greater Geelong, Australia beBeeProject Full time $90,000 - $120,000Job TitleWe are seeking a highly skilled Project Coordinator to join our team. The ideal candidate will have excellent organizational and communication skills, with the ability to manage multiple projects simultaneously.Main Responsibilities:Coordinate workshop drawings for submission and approval.Raise allocations and job sheets for materials required to...
-
Construction Support Specialist
5 days ago
City of Greater Geelong, Australia beBeeAdministration Full time $50,000 - $65,000Job DescriptionWe are seeking a skilled professional to manage post-construction cleanup jobs for an Australian client in Victoria. The ideal candidate will have excellent organisational skills, proficiency in invoicing and booking systems (particularly ServiceM8), and the ability to ensure all steps of our administrative process are followed accurately.Key...
-
Construction Administrator
6 days ago
Geelong, Victoria, Australia Simonds Group Full time**Job no**: 496525**Work type**: Full Time**Location**: Geelong**Categories**: Administration, Construction**WHY TEAM SIMONDS**The Simonds story all started in 1949 with a passionate family man, Gary Simonds. He envisioned a builder that Australians could rely on to guide them through the process of crafting their perfect home. This vision remains at the...
