Post Construction Administrator
3 days ago
The ideal candidate will have a degree in administration and experience in the construction industry, preferably with ServiceM8. A strong focus on organizational skills and attention to detail is essential.
Job Responsibilities:
- Manage client bookings and schedule jobs via ServiceM8
- Send confirmation emails to clients upon booking
- Coordinate job schedules ensuring timely bookings and adjustments
- Monitor job status and ensure site team marks jobs as complete on ServiceM8
- Review and verify photos from job sites for accuracy and completeness
- Send job completion photos to clients
- Create and send invoices using ServiceM8 and Xero
- Reconcile Xero – enter receipts from WhatsApp, upload to HubDoc and note for accountant
- Request and follow up on purchase orders once jobs are completed
- Manage automated follow-ups to ensure payments are received promptly
Required Skills and Qualifications:
- Administration degree or equivalent
- Proven experience in administration roles, preferably in the construction industry
- Familiarity with ServiceM8 and proficiency in Xero
- Exceptional organizational and time management skills
- Ability to work independently and follow established procedures
- Strong English written and communication skills
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