Tender Coordination Specialist

3 days ago

Brisbane, Queensland, Australia beBeeAdministration Full time $70,000 - $90,000
Bid and Estimating Administrator Role

As a key member of our team, the successful candidate will provide critical coordination and administrative support to our Estimators and Bid Managers, ensuring tender processes run smoothly and efficiently from start to finish.

Responsibilities:
  • Monitoring tender portals for expressions of interest (EOI's) and requests for tender (RFT's), sharing them with the team, and facilitating timely responses.
  • Setting up and maintaining project and client records in ERP and CRM systems, ensuring accurate and up-to-date information.
  • Creating and managing SharePoint folders, access, and documentation, promoting seamless collaboration and knowledge sharing.
  • Working closely with the team to coordinate and update confidentiality deeds, bid programs, budgets, and organisational charts, fostering transparency and compliance.
  • Managing version control of client documents, tracking updates, and sharing them with the team, ensuring consistency and accuracy.
  • Coordinating tender communications, including requests for information (RFI's), and facilitating responses from the team, enhancing stakeholder engagement.
  • Scheduling and organising tender review meetings, preparing supporting packs and presentations, and contributing to informed decision-making.
  • Assisting in coordinating debriefs following unsuccessful tenders to support continuous improvement and growth.

This is an exciting opportunity to grow a rewarding career in the construction industry within a supportive and collaborative team environment.

Key Skills and Qualifications:
  • Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams.
  • Strong organisational and administrative skills, with experience in managing multiple projects and priorities.
  • Proficiency in using ERP and CRM systems, as well as SharePoint and other relevant tools.
  • Able to maintain confidentiality and handle sensitive information with discretion.
  • Familiarity with tendering processes and procedures, with a strong attention to detail and analytical skills.
  • Ability to adapt to changing circumstances and priorities, with a flexible and proactive approach.
Benefits:

Join our dynamic team and enjoy a range of benefits, including professional development opportunities, a supportive work environment, and a competitive salary package.

Why Apply:

Are you looking for a challenging and rewarding role in the construction industry? Do you have excellent administrative and organisational skills, with a passion for delivering high-quality results? If so, we encourage you to apply for this exciting opportunity to join our team.

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